This article explains how clients with Global Payroll direct employees can use the SKOVIK integration as an expense management tool.
This integration allows Global Payroll clients to import expense data from their direct employees to Deel, so that we can rapidly and efficiently process payroll. This includes paying back employees for out-of-pocket expenses.
In this article:
How to set up SKOVIK integration
Before you begin
Must have an active Global Payroll account with Deel.
Must be an Org Admin, IT Developer Admin, or Integrations Admin-Bookkeeper to set up this integration.
Will also need a SKOVIK API key. You must contact SKOVIK support to get this private key.
How to set up SKOVIK integration
✅ Step 1 – Connect to SKOVIK integration
Select the More icon and Apps tab on the home page, search for SKOVIK expense reports integration, and then click Connect.
✅ Step 2 – Enter your SKOVIK API Key
To retrieve API Key, contact developer@skovik.com
Deel can not help retrieve the SKOVIK API key to complete the integration set-up.
Click Continue & Connect
People sync plugin
This plugin allows to see group members that are managed in Deel and have a corresponding SKOVIK profile.
This plugin will help manage to keep people in sync, The people sync plugin is a prerequisite for expenses to flow through.
There'll be an ability to see employees that are found in both SKOVIK and Deel, and employees that are Only Found In Deel.
The integration matches profiles by checking the employee ID number on the Global Payroll contract.
Please make sure that the employee IDs match in both systems, and then click Refresh.
Follow the guide below:
Expense sync plugin
This plugin allows you to sync approved expenses from SKOVIK into Deel to correctly run payroll.
To enable expense syncing, first assign expense categories to payroll components.
Click Configure to begin the expense category mapping.
Assign SKOVIK expense categories to Deel expense-related payroll components.
Select the date and pay cycle that the employee expense syncing will begin.
There's the choice between syncing expenses immediately, or scheduling a future date.
Repeat the steps as necessary for additional entities.
Click Configure to conclude the process.
FAQs
[ACCORDION] When will employee expenses be synced?
Expenses will sync when the following conditions are met:
- The expense is in the Final Approved state
- The payroll entity is set up for syncing
- There is a profile match for the employee in both SKOVIK and in Deel Global Payroll
[ACCORDION] Will the integration mark an expense as reimbursed?
No, it is a one-way integration.
[ACCORDION] Why aren't employees matching in SKOVIK?
If any employees can not be located in SKOVIK, it is usually because a matching profile can't be found.
The integration matches profiles by checking the employee ID number on the Global Payroll contract.
Ensure that the employee IDs match in both systems, and then click Refresh.
[ACCORDION] What will happen if the employee is terminated and expenses are approved after offboarding?
If the account is not deleted entirely but rather suspended, those expenses will be added to the final payslip, even after they leave.
[ACCORDION] How does one get the API key for SKOVIK?
Contact SKOVIK support to get this private key.
To retrieve this API Key, contact developer@skovik.com to complete the integration set-up.
[ACCORDION] What happens if an expense is approved but the integration hasn’t synced yet, and the cutoff date passes?
In this scenario, the expense will be added to the subsequent pay cycle.
This is why it is recommended that before submitting the payroll package, press Sync on the integration to ensure that all recently-approved expenses are added to the current payroll.
[ACCORDION] How often does the SKOVIK integration sync?
The integration will sync expenses daily at 9am GMT.