This article is for clients and it explains how to onboard a new hire into Deel from an ATS.

Synchronize candidate data and ensure seamless transitions between recruitment and onboarding.

In this article

Using Deel Built ATS Integrations

Using Third-Party ATS Integrations

Before you begin

You need to have set up an ATS integration. See this article on setting up ATS integrations.

Permissions:

• Be an Org Admin, IT Developer Admin, or Integrations Admin-People.
• Have the permissions in your ATS to manage candidate offers.

Using Deel Built ATS Integrations

The ATS systems built and maintained by Deel include Ashby, Greenhouse, Lever, and Workable. Deel’s integration with each of these allows pushing candidates in those systems to Deel for onboarding. Whenever there's an update to the offer, candidate details set to be onboarded will also be refreshed in real-time.

Through webhooks, any changes made to a candidate’s offer are mirrored instantly, right until the contract is complete. For simplicity, this article will use Greenhouse as a representative example to go through the onboarding process for new hires.

✅ Step 1 - Review the list of People

See a candidate’s full name, job position, offer start date and offer status from the ATS. In the new hires banner, there'll be a note of the number of new hires that are yet to be onboarded.

✅ Step 2 - Review and onboard new hires

Clicking on the Review & Onboard button reveals a list of hires that are yet to be onboarded, their details to be reviewed, and the corresponding onboard button for initiating the onboarding process. Remove a new hire from the onboarding list by clicking on the actions icon and selecting remove.

✅ Step 3 - Start creating an agreement by selecting the type of worker

By default, Intelligent onboarding is toggled off. To enable effortless onboarding where Deel suggests some input options, toggle it on.

Note: The intelligent onboarding feature is in beta.

✅ Step 4 - Complete the worker contract form

Some of the workers' details, including their names, job title and email, have been pre-filled in the form. Access a candidate's offer details in the ATS by clicking on their hyperlinked name, which opens a new tab. Provide any outstanding data required to complete the form, generate a contract, and ensure a thorough onboarding process for new hires.

While ATS integrations aren't designed to capture every detail (since many inputs may not exist in an ATS), add additional field mappings within the integration settings of a chosen ATS integration.

Note: Once a contract is complete, the candidate set for onboarding will be removed from the list. Any subsequent changes made in the ATS will not reflect on the completed contract.

Using Third-Party ATS Integrations

Even with third-party ATS integrations on the Deel App Store, their steps to onboard new hires remain the same as what has been described for the Deel-built ones above. Select a desired ATS integration, and discover detailed instructions, an accompanying article link, and a support email for assistance.