This article explains how clients who are providing company-owned equipment to their employees and contractors can manage the equipment inventory and see equipment status from their Deel accounts.
If clients wish to lease equipment via Deel for their workers instead, please see our article: How to add Equipment Rental For Employees And Contractors
In this article:
How to Add Company-Provided Equipment When Creating a Contract
How to Add Company Equipment to an Active Worker
Equipment Inventory for Company-Owned Devices
Add Equipment When Creating a Contract
✅ Step 1 – When at the Extras step, click Add under Equipment
✅ Step 2 – Select Provide Your Own Equipment
Once clients have added the items successfully, the products will be listed on the contract's Extras step under Equipment.
Select Add the type of equipment to be provided.
Provide details on the device that will be provided. Select Add Device to add the item to the contract.
✅ Step 3 – Provide delivery details
Enter delivery preferences for how the employee will receive the items. Select To be Sent by Courier or To be Picked Up from a Defined Location.
For either option, delivery details can be added to ensure the items are delivered to the employee.
Select Confirm Equipment Addition to add the items to the contract.
✅ Step 4 – Receive confirmation
Clients will be able to see the status of the Deel Equipment order, from shipment until delivery directly within Deel.
If the client opts to provide their own equipment, they may add tracking information for the shipment directly into Deel.
Clients may access the tracking number in Deel and work with the shipping provider of their choice to keep track of the shipment until it is delivered.
Add Equipment After a Contract Is Created
✅ Step 1 – Select the People icon on the homepage, and from the All People tab open a contract
✅ Step 2 – Select Provided Equipment
✅ Step 3 – Select Add Equipment
✅ Step 4 – Add the equipment order details
If leasing equipment, select the type of equipment to be sent from the available options.
If providing equipment, enter the details and delivery information as prompted.
✅ Step 5 – Receive confirmation
Clients will be able to see the status of the Deel equipment order, from shipment until delivery directly within Deel.
If the client opts to provide their own equipment, they may add tracking information for the shipment directly into Deel.
Clients may access the tracking number in Deel and work with the shipping provider of their choice to keep track of the shipment until it is delivered.
Equipment Inventory for Company-Owned Devices
Clients can keep track of and manage their inventory of provided equipment in Deel whether the devices are assigned to a worker or not.
Select Services from the home page, and click Equipment Inventory to view Company-Owned Equipment
Select Add New Device to create a record for each device to be tracked.
Clients can add several devices at once using the Mass Import tool next to Add New Device.
Once clients have provided the device information they can select Assign To A Worker or click Finish to include an unassigned item in the inventory.
Clients can click the three-dot Options Menu to edit device information, assign employee equipment, or even archive devices that are no longer active in the Equipment Inventory.
Status of Provided Equipment
When providing their own equipment, clients can manually update the status of the package in Deel as it is processed and delivered to the employee.
[ACCORDION] Mark As Shipped
Once the item has been sent, clients can select Mark As Shipped.
Clients can enter Courier and Tracking Information that will be stored in Deel and sent to the employee as an email.
[ACCORDION] Mark As Supplied
Once confirming that the shipment has been delivered, clients may select Mark As Supplied. Optional: Enter the date that the item was received by the employee.
The status of the equipment will be updated to Supplied
[ACCORDION] Set Custom Status
Clients may want to use more specific statuses to keep track of where the provided equipment is.
Select Set Custom Status.
Select an option from the list to specify the status of the order.
The options for "Returned" and "Return in Progress" will be unavailable if no address was entered under Default Return Information.
[ACCORDION] Set Your Return Address
In the Provided Equipment tab under Equipment > Select Add under Default Return Information.
Enter a return address where the employee can send items to return them.
Once the return address has been confirmed, clients may select to Request Return or use the custom status options for "Returned" or "Return in Progress".