US clients and their contractors will have the opportunity to manage tax forms directly through Deel.

Select the Tax Forms tab on your account home page to create, edit, and download your tax forms.

This article provides details about American tax Form W-9.

This article is for informational purposes only and is not intended as tax advice. IRS regulations can be subject to change, so check for updates on www.irs.gov. Consult a professional accountant or tax advisor for help with tax laws.

In this article:

What is Form W-9?

How to complete Form W-9

What is Tax Form W-9?

The IRS's Form W-9, Request for Taxpayer Identification Number and Certification, is a tax form used by US businesses to get information from independent contractors (or freelancers) who are US citizens or US tax residents, regardless of their physical location.

Form W-9 contains the name, address, and Social Security number or tax identification number (TIN) of a contractor. This form is not submitted to the IRS by either party, but returned to the hiring party by the contractor.

You can learn more about the W-9 tax form in our blog post.

What Does Form W-9 Look Like?

This is what the W-9 Form looks like:

How to complete the W-9

Select the Tax Form tab on your home page, and create your missing tax form for the relevant tax year.

You will first identify if you are an American citizen to help us direct you to the correct form. Citizens and tax residents will complete a W-9; non-citizens will fill out the W-8BEN.

You will then be asked enter your personal details, address, tax identification details, and more.

The W-9 Form can be reviewed and downloaded at any time from your Tax Forms tab.

If you wish to manually complete the Form W-9, please keep in mind the following definitions and guidelines from the US government:

If you are filing as an individual:

1. Name: Enter your legally given name as shown on your income tax return.

2. Business Name/Disregarded Entity Name: Unless you have a business name, trade name, or a disregarded entity name, leave this field empty.

3. Check appropriate box for federal tax classification: Check only one box.

4. Exemptions — If applicable, refer to exemption codes described on pages 3-4 of the W-9 form.

5. Address (State, City, Address, Address 2, Zip) — For Address, include the building number and street name (e.g., "52 Market Street"). For Address 2, include the apartment, suite, unit, building, or floor number. The address must match your income tax return.

6. Tax identification number (TIN) — For individuals with a social security number (SSN), the TIN is equal to SSN. For an overview of all valid TINs, please see the IRS's W-9 instructions or this article.

7. Sign the form with your full (legal) name and fill in the date of signature.

If you are not filing as an individual or have a unique circumstance, please refer to the IRS's W-9 form for guidance.

If you confirm that you are an American citizen and taxpayer, we'll collect the necessary information to generate the W9 form for US citizens that are working for US-based clients.

We will not be able to generate W9 forms for contractors working for non-US based clients

The IRS has provided a video tutorial on how to correctly fill out the form.