This guide will explain everything you need to know to connect your Deel and Expensify accounts so you can log your expenses on Expensify, and be reimbursed through Deel.
If you are a business user looking for information on integrating Expensify and Deel for your team, please see our Expensify Integration Guide.
In this article you will find:
Connecting your Deel and Expensify Profiles
Deel uses your email address to find a match between your Expensify and Deel profiles. Because most Deel accounts are connected to a personal email while most Expensify accounts are connected to work email, you can help this process by adding your work email to your Deel profile
If your Deel and Expensify accounts both use the same email address you do not need to do anything. Deel will match your profiles automatically when the integration is set-up by the company you do work for.
To add an alternate email to your Deel profile, follow these steps:
✅ Step 1: Log in to Deel
✅ Step 2: Select your contract to open the Contract Overview
✅ Step 3: Select the Contract Details tab
✅ Step 4: Scroll down to the Alternate Email field
✅ Step 5: Click the Edit button
Be sure to enter the email address connected to your Expensify profile. Deel will send a confirmation email to your primary email address to confirm the update.
Frequently Asked Questions
How do I know if the company I perform work for is using Expensify?
Your administrator should alert you If the company you perform work for is using Expensify to track and approve expenses. If your Deel profile has been matched to an Expensify profile you will be prompted to log your expenses in Expensify. If your profile is unmatched, you will be prompted to add an alternate email address to your profile to enable a match.
What are sync errors?
Sync errors can arise from large file sizes or other matching errors. You will be alerted to a sync error with your expenses by email as well as a notification on the Deel platform.
You can review your errors in platform and as well as information on steps you can take to resolve them.
How does expense synching work?
Only approved expenses are synched from Expensify to Deel. For an expense to be synched, your profile in Expensify must be matched to your profile in Deel. Currently Deel does not back-sync expenses. This means that any expenses submitted and approved in Expensify prior to your profile being matched to Deel will not sync. Please delete and resubmit these expenses in Expensify.
How often are expenses synched?
Expenses are synched periodically throughout the day. If the company you perform work for has recently approved an expense in Expensify, please wait a few hours before verifying that it has been synched to Deel.
How do I avoid syncing non reimbursable expenses?
There's a new setting that allows users to disable the sync of expenses marked as Non-reimbursable in Expensify, ensuring that only relevant expenses are processed. Here's how you can easily enable this feature:
✅ Step 1 - Open Expensify and head to the Plugins tab.
✅ Step 2 - Click on the "Manage" button, accessible for both Employer of Record (EOR) and Global Payroll (GP) configurations.
✅ Step 3 - Locate and toggle "Ignore Non-Reimbursable Expenses" on to enable the setting.
When will my expense be reimbursed?
For EOR-Employees, expenses approved and synched before the monthly payroll cut-off date will be reimbursed on your next payday. Any expenses approved and synched after the payroll cut-off date will be reimbursed on the following payday.
You can view your payroll cut-off date in your contract details from the Deel platform.
For Independent Contractors, expenses approved and synched before the end of your invoice period will be included with your next invoice for reimbursement by your client.