In Deel, legal entities represent the officially registered companies that make up a client’s organization. Each entity is tied to a specific country in which it is officially registered, and allows clients to manage payroll, contracts, and compliance in line with local regulations.

An organization can include multiple legal entities, and each entity can contain several groups or divisions. All contracts, payments, and compliance records are linked to these entities to ensure accurate revenue attribution and operational visibility across regions.

This article explains how to add a new entity to your organization and complete the entity verification process so you can manage payroll and other services under that entity.

How to Add an Entity

✅ Step 1 - From the Organization Setting, select the Entities option

✅ Step 2 - Click Create Entity

✅ Step 3 - Enter the entity details

Clients will be asked to provide:

• Entity details - country of incorporation, entity name, and entity type.
• Industry.
• Contact number - this number will appear on official documents (for example, payslips). Clients may choose to use a personal number.
• Identification details - required details vary by country.

Please note that if your company is found in the database we use, some of the information will be auto-populated during this process, and the relevant fields will be highlighted. If any of the details are incorrect, they can be updated within the flow.

✅ Step 4 - Enter the entity address

Clients will be asked to provide:

• Registered address - the official legal address of the entity, typically found in registration certificates or government filings.

• Operating address - the location where business operations take place, usually found in contracts and invoices.
  Clients have the option to use the registered address as the operating address.

   

✅ Step 5 - Enter the financial point of contact information

We require each entity to have a designated financial point of contact (POC) to assist with managing financial matters.

✅ Step 6 - Review and submit

Click Add entity.

Completing the Entity Verification Process

After clicking Add Entity, you will be prompted to complete the entity verification before you can start using that entity for payments.

Note

All other functionality remains available; you can add and manage workers as usual. The only limitation is that payments for invoices related to payroll are disabled until the entity verification is approved.

The verification requirements vary depending on the entity's location and the products used. If the company already exists in our database, some information may be prefilled.

Information That May Be Required

Control & Ownership

Controlling Officers / UBOs / Directors:

• Name (First, Middle, Last)
• Date of Birth
• Tax ID (TIN/SSN)
• Job Title - US only
• Citizenship
• Personal Address
• Personal Identification: KYC Document (front & back), Selfie
• Ownership Percentage (for UBOs only) - US only
   

Client Proof of Authority

CDD – Personal Details (Client)

• Citizenship
• Date of Birth
• Personal Address
• Identification Documents: KYC Document (front & back), Selfie
   

Entity Documents

• Articles of Incorporation
• Company Bank Statement (past 3 months) - Quebec (in Canada) only

Note

⚠️ Not all fields will be required for every entity. The system will guide you through the exact requirements based on your location and selected products. Additionally, if the information matches an existing entity, the system will give you the option to copy that information, so you won’t need to enter it again.

Once the entity verification has been submitted, you can track its progress via the Entity Verification tab within the entity. Any status changes or requests for additional information can be addressed from the same location. The tracker will also include all submission details. Additionally, verification status can be monitored through the For You Today widget on the homepage.