Workday GPC Integration Overview

The Workday GPC integration connects your Workday tenant to Deel, allowing employee and payroll data to sync automatically between the two systems. The integration is organised in plugins, where each plugin is responsible for syncing a specific type of data. Plugins are set up independently and can be enabled based on your organisation's needs and contract types.

In this article

• What this integration does
• Plugins
  • How plugins relate to each other
  • Plugin reference
    • People Match
    • People Data Sync (DCoD)
    • Additional Payroll Data (APD)
    • One-Time Payment Sync
    • Recurring Payment Sync
    • External Payroll Documents (ExPD)
    • External Payroll Results (ExPR)
    • Time Off Sync (PTO)
    • Global Payroll Hub (GPH)
    • Cost Center Sync
  • Plugins by contract type
• Data mapping
  • Data synced by plugin
• Security permissions reference
  • User group categories
  • Permissions by feature
• Scopes reference
• Supported business processes
• URL breakdown

What this integration does

Data flows primarily from Workday to Deel. Workday is the system of record for employee and HR data. Some plugins send data back from Deel to Workday (payroll results, payslips, tax documents). The table below summarises the sync direction by plugin.

Plugins

The Workday GPC integration is organised in plugins. Each plugin handles the sync of a specific part of the data between Workday and Deel. Plugins are accessed from the main integration page in Deel and configured independently.

The People Match plugin is enabled by default. All other plugins must be enabled manually.

How plugins relate to each other

Some plugins depend on others being set up first. The diagram below shows the dependency structure.

Plugin reference

People Match

The People Match plugin is enabled by default and works in the background to match the right Workday profile to the right Deel profile. It uses worker emails to ensure each match is unique.

No manual configuration is required unless profiles cannot be matched, in which case email addresses in Deel and Workday must be aligned.

People Data Sync (DCoD)

The People Data Sync plugin is responsible for syncing core HR data required for processing payroll with Deel. This plugin relies on Data Changes on Demand (DCoD) and is the foundation for several other plugins.

Data synced: 

• Personal information
• Compensation
• Employment info
• Job info
• Work information

Sync direction: Workday to Deel 

Required for: 

• One-Time Payment Sync
• Recurring Payment Sync
• Time Off Sync

Additional Payroll Data (APD)

The APD plugin manages the sync of additional payroll data fields between Workday and Deel, such as bank details and country-specific fields.

Data flows in two directions:

1. Deel to Workday: Deel sends a data schema to Workday, which presents workers with a form to fill in. The schema includes validation logic (for example, enforcing that a bank country code contains only digits).
2. Workday to Deel: Workers fill in the form in Workday. Deel retrieves the data and uses it to process payroll.

Data synced: 

• Country-specific fields
• Bank details

Sync direction: Workday to Deel 

One-Time Payment Sync

The One-Time Payment Sync plugin syncs information about bonuses, commissions, and other variable payments from Workday to Deel so they can be included in payroll processing. This plugin relies on DCoD.

Data synced: approved one-time payments (bonuses, commissions, etc.)

Sync direction: Workday to Deel 

Recurring Payment Sync

The Recurring Payment Sync plugin syncs regular payments that fall outside the core salary package, such as allowances and deductions. This plugin relies on DCoD.

Data synced: approved recurring pay items

Sync direction: Workday to Deel 

External Payroll Documents (ExPD)

The ExPD plugin syncs payslips and tax documents generated in Deel back to Workday, so workers and admins can access them directly from the Workday profile.

Data synced: 

• Payslips
• Tax documents

Sync direction: Deel to Workday (outbound)

External Payroll Results (ExPR)

The ExPR plugin sends payroll result lines from Deel to Workday once payroll has been approved. This enables detailed reporting and visibility of earnings and deductions in Workday, including in the context of G2N calculations.

When setting up ExPR, Deel automatically attempts to map payroll components between systems. When a component cannot be mapped automatically, a new component is created in Workday.

Data synced: earnings and deductions

Sync direction: Deel to Workday 

Note 

Talk to your Deel representative before setting up ExPR. Earning and deduction codes must be agreed upfront.

Time Off Sync (PTO)

The Time Off Sync plugin allows full-time employees to log time off in Workday. Deel then syncs that time off data back to Deel for payroll processing.

Data synced: approved time off days and types (sick leave, vacation, bereavement, leave of absence, etc.)

Sync direction: Workday to Deel

Note

This plugin does not sync the leave balance maintained in Workday.

Global Payroll Hub (GPH)

The GPH plugin submits payroll cycle information from Deel to Workday's Global Payroll Hub, centralising payroll processing visibility across vendors. This plugin relies on DCoD.

Cost Center Sync

The Cost Center Sync plugin enables the automatic sync of cost centers between Workday and Deel. While cost centers are not synced through the integration itself, enabling this plugin provides the setup required in both systems for cost center syncing to work.

Sync direction: Workday to Deel 

Plugins by contract type

Not all plugins are available for all contract types. Use the table below to identify which plugins apply to your setup.

Data mapping

Mapping data between Workday and Deel requires a detailed understanding of the Workday GPC data model. Work with your Deel integration specialist to confirm the mapping before setup, using the data dictionary as a reference.

Data synced by plugin

Security permissions reference

Security permissions are assigned to the security group created during the common connection setup. As you enable additional plugins, add the required permissions to the existing security group using the Maintain Permission for Security Group task.

User group categories

The table uses the following general user group categories. These represent default roles and may vary depending on your organisation's configuration. Work with a certified Workday consultant to assign permissions correctly.

Permissions by feature

Scopes reference

Scopes are defined when registering the API client during the common connection setup. As you enable additional plugins, add the required scopes to the existing API client using the Edit API Client for Integrations task.

Supported business processes

The table below lists all Workday business processes and whether they are supported by the Workday GPC integration.

URL breakdown

After registering a new API client for integrations, Workday provides a REST API Endpoint URL. You will need parts of this URL to connect the integration in Deel.

Example URL:

https://server.myworkday.com/ccx/api/v1/deeltechdocs

Enter the base URL and tenant separately when connecting Workday GPC in Deel.