Bookkeeping Modules for NetSuite Integration

Bookkeeping modules will automate your bookkeeping processes according to the types of contracts you used to hire your group.

Our modules support a full range of features, including vendor management, invoice (bill) syncing, and automated reconciliation.

In this section:

Vendor Management module

Bill (invoice) syncing module

Advanced settings

Payment sync module

Documents sync module

Vendor Management module

A vendor is essentially any entity or individual selling a service, either a Deel contractor or a Deel entity for your EOR employees.

Deel fully automates the provisioning and management of vendors using email-based matching.

The setup of this module is needed to unlock bill payments and document syncing as bills require a vendor.

Vendors must be set up to sync invoices to Netsuite.

Auto link vendors

Deel can create new vendors for contractors upon the countersigning of contracts if they do not exist in Netsuite, based on a matching email address.

Contractors will reflect as individual vendors in Netsuite, and EOR employees will reflect as one Deel EOR vendor per country.

If you do not want Deel to automatically create vendors in Netsuite, you can select that option.

Contractor-Vendor Management

This allows you to manage independent contractor vendors in your accounting system.

You can view the contractors that are linked and not linked, and also link (or unlink) contractors.

Deel Vendor Management

Simplify EOR accounting with Deel's Single Vendor option. Deel now invoices for EOR services through parent entity Deel Inc while transactions will continue to sync with local EOR vendors.

To do this:

1. Select “Invoice Sync” from the NetSuite EOR module
2. Toggle on the option "Use a single vendor for EOR invoices”

Bill (invoice) syncing module

You can enable this module to have Deel automatically sync bills and bill payments into NetSuite.

You will need to configure expense account mapping to enable this module.

Your work will be saved as you begin the mapping process, but bills will only begin syncing once you’ve enabled this module and only for the entity connected.

Clicking the View button will open the advanced settings. Once there, click on the Configure button to proceed with configuration by adjustment category.

After choosing your preferred options, simply click on Create to finalize the process.

Expense account mapping

If you want to use One Account For All your expenses, choose this option from the drop-down list of available Netsuite accounts.

Advanced users may choose to map different expense types in Netsuite to Deel.

To map your expenses, select Per adjustment type and click start mapping.

You can drag and drop Netsuite Expense Accounts to match them to corresponding Deel invoice types.

Unsynced Invoices

You can view all unsynched invoices and see the paid date and amount.

To manually sync an invoice, select it and click the Sync invoices button.

This is how synced invoices will appear in Netsuite:

Tracking category mapping

You can associate custom field options in Deel to classes, departments, and locations in NetSuite to add extra details to your transaction items.

You can start mapping the Class Field, Department Field, and Location Field at any time; but the mappings will only be active once you enable the module.

This is how the corresponding fields of the invoice entry will appear in NetSuite:

You can set up custom fields from your Organization Settings.

Select the (1) Organization Settings tab and select (2) Custom Fields.

Click Add custom fields.

Please note that the NetSuite integration only supports custom fields in the form of a list.

Grouped expense account mapping

You can map expense accounts by previously set up custom field values in Deel.

This will allow you to set up a grouped mapping. This can be, for example, a mapping unique to all vendors in one department, or a mapping that is unique to only one vendor.

Auto invoice sync

You can choose if you want Deel to automatically sync over invoices to NetSuite once you have paid your workers, or if you prefer to do it manually.

Tax Code Data Syncing

When syncing to NetSuite, some clients need Tax code data for every invoice line item. If this data isn't synced, manual updates for each invoice are necessary. To make this process more efficient, we've added an optional setting to synchronize Tax code data. This setting can be found under Advanced Settings > Default Categories. The available tax codes, directly sourced from NetSuite, will appear in a dropdown, enabling clients to select their preferred code with ease.

Advanced Settings

• Custom expense category assignments
• Currency settings
• Invoice date & Summarize invoice
• Advanced bill configurations
• Exclude invoice items by adjustment type

Custom Expense Category Assignments

You can create custom expense categories if they do not exist or match with the ones we have at Deel from your Organization Settings tab.

Please note that expenses for EOR employees can not be set as a recurring expense, and it will always require an attachment.

You will need to map it to the corresponding Netsuite account and class in the NetSuite integration settings:

Currency Settings

If you have set up multiple currencies, you can specify the default currency that vendors, invoices, and payments sync in.

When using the invoice currency, Deel will sync invoices and invoice payments in the currency that we used to pay invoices from Deel and from contractors.

When using the payment currency, Deel will sync invoices and invoice payments in the currency of the payments that you make to your Deel client account.

Deel’s bookkeeping integrations always ensure that an FX rate is provided between the invoice amount and the client’s basal accounting currency.

To learn more about exchange rates, please see: About Exchange Rates And Fees 

Invoice date

Choose the date that Deel uses when syncing bills to your accounting system. You can choose either the date the invoice was issued, or the date when the invoice (bill) was paid.

Summarize Invoices

You can also summarize invoices so that Deel syncs invoice work lines as a single line on the integration. This will merge all time-based work, reported work, and milestones lines.

Advanced bill configurations

You can decide to include or exclude approval status on the bill; and enable or disable including the bill exchange rate.

These are advanced customizations to the bill syncing procedure.

Exclude invoice items by adjustment type

You can exclude certain invoice items from the export based on adjustment types.

If, for example, you are using an expense management tool that already syncs expenses to NetSuite, then you may want to turn off expenses to avoid the creation of duplicates.

Payment Sync Module

You can map your saved payment methods in Deel to your payment accounts within NetSuite.

This allows Deel to generate invoice payments so that previously synced invoices can be marked as paid and reconciled.

Please note that invoice payments will only sync upon payment of the invoice.

Choose a default payment account and click Update Payment Accounts.

You can later map your saved payment methods in Deel to a payment account in NetSuite.

You can only select one default payment per currency.

Documents Sync Module

You can sync any invoice PDFs and expense documents to NetSuite.

We will sync the invoice PDF directly to the invoice entry in NetSuite under the Files tab.

How to disconnect NetSuite

✅ Step 1 - Open NetSuite integration

Select the (1) App Store (previously Apps & Integrations) tab and click on the NetSuite app

✅ Step 2 - Disconnect

Select the (1) Settings tab and click (2) More. Then click Disconnect