This article explains how Global Payroll clients can initiate terminations or resignations for their direct employees.
The process of termination, commonly referred to as "offboarding", is different depending on the employment type.
Offboarding can be managed and reviewed using the Offboarding Tracker.
Before Beginning:
Please review Mutual Termination Agreements, which is a common practice that enables an employer to terminate an employee while minimizing the risk of litigation.
The process of requesting a termination for a Global Payroll direct employee is slightly different if the client does not have enabled Deel HR as their HRIS system.
Clients can terminate workers using an outside HRIS system if it is integrated with Deel. As long as the fields for termination have been mapped, the request will sync and be processed in Deel without the need for secondary validation.
If the client has not mapped or only partially mapped the termination fields, they will be notified that the termination request must be finalized in their Deel account.
In this article:
Terminating a Direct Employee With Deel HR-enabled
Terminating a Direct Employee Without Deel HR
How to Terminate an Employee With Deel HR
✅ Step 1 – Select the employee to be terminated
Select the People icon on the homepage, from the All People tab, click the employee's name to open the summary page.
✅ Step 2 – Schedule Termination
On the employee's overview page, click on the three dots on the right and click Schedule termination to begin the employee offboarding process.
✅ Step 3 - Fill out the desired termination timeline
Select the dates for the last day of work and the desired contract end date.
- Last day of work: This is the last day the employee will perform their job. Usually, their access is removed on this day.
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Desired contract end date: The last legal day of employment. The employee will be paid until this date even if they are no longer performing their job.
Note: The end date of GP contracts can be backdated.
Deel may adjust the requested contract end date due after an internal review of local labour laws.
The client personally may be responsible for communicating the termination to the direct employee.
✅ Step 4 – Add termination details
Select if the employee termination is a voluntary resignation, or involuntary.
Clients may add supporting documents if needed.
If the client selects an involuntary termination, they will be asked to provide a reason for the termination.
If the employee being terminated is a manager with direct reports, the client will be prompted to select a new manager for those reports.
✅ Step 5 – Finalize offboarding payments
Clients will see the number of vacation days the employee is entitled to annually.
Enter the number of time off days that the employee used for the year, up to the current date.
Clients can also add an additional severance pay, either as a Cash Value or Time Value.
- Cash Value: Enter the desired amount of money for the severance payment, which is in addition to the mandatory statutory severance payment.
- Time Value: Clients can add a time value severance measured in days, weeks, or months.
Note: If the client has Deel Time Off enabled, Time Off data will be synced automatically.
The client can also add a termination letter if required.
✅ Step 6 – Review and submit the termination request
Deel will review the request details and the desired contract end date.
We may adjust the requested contract end date after an internal review of local labor laws.
When the termination request is confirmed, the client will see a banner on the employee's contract summary page.
For terminations in Spain, employees must sign a Finiquito document in order to be de-registered from social security. Deel will send this document via Payroll Support in the platform. Please check the notifications regularly.
How to Terminate an Employee Without Deel HR
✅ Step 1 – Request termination of employee contract
Select the People icon on the homepage. From the All People tab, click the employee's name to open their summary page. Then, open the contract of the employee to be terminated.
Scroll all the way down to the Contract end section, and click Request Termination.
✅ Step 2 – Fill out the desired termination timeline
Select the dates for the last day of work and the desired contract end date.
- Last day of work: This is the last day that the employee will be performing their job. Usually, their access is removed on this day.
- Desired contract end date: The last legal day of employment. The employee will be paid until this date even if they are no longer performing their job.
Deel may adjust the requested contract end date due after an internal review of local labour laws.
The client personally is responsible for communicating the termination to the direct employee.
✅ Step 3 – Add termination details
Select if the employee termination is a voluntary resignation, or involuntary.
The client may add supporting documents if needed.
If the client selects an involuntary termination, they will be asked to provide a reason for the termination.
✅ Step 4 – Finalize offboarding payments
The client will see the number of vacation days the employee is entitled to annually.
Enter the number of time off days that the employee used for the year, up to the current date.
Clients can also add an additional severance pay, either as a Cash Value or Time Value.
- Cash Value: Enter the desired amount of money for the severance payment, which is in addition to the mandatory statutory severance payment.
- Time Value: Clients can add a time value severance measured in days, weeks, or months.
✅ Step 5 – Review and submit the termination request
Deel will review the request details and the desired contract end date.
We may adjust the requested contract end date due after an internal review of payroll regulations.
When the termination request is confirmed, the client will see a banner on the employee's contract summary page.
For terminations in Spain, employees must sign a Finiquito document in order to be de-registered from social security. Deel will send this document via Payroll Support in the platform. Please check the notifications regularly.