This article is for Global Payroll clients and explains how to add and edit recurring payroll items to their direct employees-payroll.
Recurring items for direct employees can be added to individual contracts directly via Deel.
Clients can add recurring payroll items for an individual employee, or enable a mass recurring item for multiple workers at once.
In this article:
Adding a recurring payroll item via an employee contract
Adding a recurring item for an employee during payroll submission
Adding recurring items for multiple employees at once
Review your recurring payroll items
How to create a new G2N recurring item
How to add recurring items via employee contract
✅ Step 1 – Navigate to an employee's contract
Select the People icon and click an employee from the list.
Select View Agreement to access their contract details.
✅ Step 2 – Scroll down to Recurring Payroll Items and click Add
✅ Step 3 – Select G2N Payroll Item from dropdown menu
Select Payroll Item from existing G2N List
Payroll Item Drop Down will only display a list of all items (Global + client specific) which have been tagged as “Available in payroll report”.
This list will only show G2N items marked as a "Recurring Item" for the entity.
Missing Payroll Items
If a recurring G2N item hasn't already been established, the client can create one by clicking View Org Settings or selecting Add Missing Payroll Item at the bottom of the Payroll Item list. Follow the prompts on screen to create a new G2N Item.
Toggle on “Available in payroll report” and "Recurring Item" to ensure the new item will be available in the Payroll Item drop down menu.
✅ Step 4 – Enter a Start Date and an Amount
Leave the End Date field blank to set the recurrence as indefinite. (Clients can return to the item at any time to set an end date.)
Payroll Cycle Drop Down Menu
Payroll cycle will only appear if the entity is set to bi-monthly, meaning clients can decide if payment will occur on the 1st or last cycle of the month.
They can specify which period the recurring payment needs to be paid/deducted. If the entity is not set to bi-monthly, clients will not see this option.
The Payroll Cycle Menu Options are:
- Every Cycle
- First Cycle Only
- Last Cycle Only
✅ Step 5 – Select Add to create a recurring allowance/deduction
Adding recurring items via payroll submission
✅ Step 1 – Select an employee's name
Select the People icon and click an employee from the list.
✅ Step 2 – Click 'Make it Recurring'
This will allow you to toggle on recurring payroll items for the worker
How to add recurring items for multiple workers
✅ Step 1 - Click on the ellipsis menu and click Set recurring
✅ Step – Toggle on recurring items
You can toggle on a payroll items such as bonuses, allowances, expense reimbursements, and more to be recurring for each cycle
✅ Step – Enter a Start Date and an Amount
Leave the End Date field blank to set the recurrence as indefinite. (Clients can return to the item at any time to set an end date.)
If the payroll item already has a value, you can set this as the recurring amount or override it with a new number for all future cycles.
✅ Step – Review and confirm
Edit Recurring Payroll Items
✅ Step 1 – Select Pencil Icon to Edit existing Recurring Payroll Items
✅ Step 2 – Enter an End Date for currently set amount.
✅ Step 3 – Enter updated item details
Any changes made to recurring payroll items will not apply to a payroll cycle that has already begun processing.
The adjustments that are submit will apply to the next applicable payroll cycle.
How to view recurring payroll items
Clients can view their current recurring payroll items, review the history of recurring items, and download the Recurring Payroll Items Report from the Deel Analytics page.
✅ Step 1 – Click the More icon and select Analytics
✅ Step 2 – Select the Reports tab, and view the recurring payroll items card
This allows you to see a summary of the recurring items you have set up per employee and entity.
You can filter by country, entity, G2N item, employee name, payroll cycle, and more.
Click download report if you wish to download.
How to add missing payroll items
If a recurring G2N item hasn't already ben established, you can create one by clicking View Org Settings or selecting Add Missing Payroll Item at the bottom of the Payroll Item list.
Follow the on-screen prompts to create a new G2N Item.
Toggle on “Available in payroll report” and "Recurring Item" to ensure the new item will be available in the Payroll Item menu.
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