Global Payroll (GP) clients using Deel’s expense module can now create off-cycle payroll runs to reimburse employee expenses outside the regular payroll cycle.
This allows for greater flexibility and control over when approved expenses are paid, without needing to wait for the next scheduled payroll.
Please note that Off Cycle payroll for expenses is only available for Global Payroll clients who have enabled the expenses feature on the platform.
To know more about how you can enable this feature for your organization refer to How to Enable And Approve Global Payroll Employee Expenses.
In this Article
How to Create an Off-Cycle Payroll for Expenses
What Is an Off-Cycle Payroll?
An off-cycle payroll allows GP clients to process adjustments, like bonuses, allowances, or approved expenses outside of their regular payroll schedule.
This feature is especially useful for handling urgent or ad hoc reimbursements that cannot wait for the next payroll run.
Please note that only approved expenses will be available to include in off-cycle runs.
With Off Cycle Payroll for expenses, clients can:
- Add approved expenses to an off-cycle payroll run
- Select specific expenses or include all of an employee's approved expenses
- Move expenses between payroll cycles (regular or off-cycle)
- Remove expenses from a previously created off-cycle
To know more about the On Demand payroll feature refer to About Off-Cycle Payments and On-Demand Payroll for Employees.
How to Create an Off-Cycle Payroll for Expenses
Step 1 - Go to the Expenses and Allowances Page
Click on the Payroll icon on your home screen and select the Expenses Tab. Further, click on the Other Worker Types tab and click on Greate GP Off Cycle.
Select the country, entity and select the employees to create an off-cycle payroll.
Step 2: Add Expenses to the Off-Cycle
During off-cycle creation, you'll see an additional step to Add Expenses. You can:
- Select all approved expenses for an employee, or
- Choose individual expense items to include.
Step 3: Submit and Track
Once submitted, the off-cycle payroll run will appear on the Payroll Overview page. You'll be able to track which expenses were included and see them reflected in the payroll output.
Moving or Removing Expenses Between Cycles
You can also reassign expenses between cycles, including removing them from one off-cycle and adding them to another:
From the Expense Off Cycle creation page, you can:
- Select one or more approved expenses.
- Use the action button to Move to Cycle and assign them to any open cycle (regular or off-cycle).
- This can be done individually or in bulk.
Frequently Asked Questions
[ACCORDION] What happens if I do not have the expenses feature enabled?
You can enable the expense feature by referring to this article How to Enable And Approve Global Payroll Employee Expenses.
If you're not using Deel’s expense, you can still run payroll with expenses:
- Add a custom column in your G2N report (e.g., “Off-Cycle Expenses”).
- Use the Payroll Submission Table to enter a lump-sum value manually.
- This allows for flexibility without expense-by-expense breakdowns.