This article explains how GP clients can define custom expense-to-payroll component mappings to automate expense processing.
In this article:
Set expense category mapping
GP clients can create custom mappings that link expense categories to payroll components at the organization level.
✅ Step 1 - Navigate to Organization settings in the navigation menu
Select Adjustment & Expense Policies.
✅ Step 2 - Click the Mapping tab
Select the entity from the list and click on the three dots, and select Create Mapping.
Choose one or more Expense categories and select the corresponding Payroll component. Review and click Update Mapping to apply your custom mapping.
Edit expense category mapping
Clients can update mappings at any time. New mappings affect only future approvals; existing approved expenses remain unchanged.
✅ Step 1 - Navigate to Organization settings in the navigation menu
Select Adjustment & Expense Policies.
✅ Step 2 - Locate the mapping you want to change and click Edit
Adjust the selected Expense categories or switch the Payroll component. Click Save to confirm your updates.
Frequently Asked Questions
[ACCORDION] Can EOR clients modify the default mappings?
No. EOR clients use a fixed default mapping that cannot be edited.
[ACCORDION] Will mapping changes affect already approved expenses?
No. New mappings apply only to expenses approved after the change.