Deel IT's Software Management Dashboard gives organization admins a single place to track, manage, and gain visibility into all the software applications your organization uses - including ownership, contract details, license usage, costs, and renewal dates.

This article explains how to access the dashboard, add and manage applications, and work with licenses.

About the Software Management Dashboard

Software Management is available to all organizations with Deel IT enabled (free or paid), and admin permissions are required to access and manage the dashboard.

Log in to Deel and navigate to the IT section in the left-hand navigation.
Select Software Management from the menu.

Understanding the Applications Tab

The Applications tab is the main view of Software Management. It provides a real-time summary of all tracked applications in your organization.

At the top of the page, three summary widgets are displayed:

Newly added apps: Applications added recently, with a last-updated timestamp
Upcoming renewals: Applications due for renewal in the next 30 days
Total applications: Full count of all tracked apps

Below the widgets, a sortable table lists all tracked applications. Each row shows:

Name: App name and logo. A New badge appears on recently added apps.
Added date: When the app was added to the tracker.
Users: Number of users associated with the app.
Has License: Whether license details have been configured (green checkmark = yes).
Owner: The person responsible for the application.
Actions: Quick view (side panel summary), Manage (opens the edit flow), and a 3-dot menu for additional options.

Use the Owner filter or the Refresh button at the top of the table to update the view.

Adding an Application

In the current version of Software Management, all applications are added manually by admins. To add a new application:

Step 1 - Start the flow

From the Applications tab, click Add application in the top-right corner.

You can also click Purchase software to browse the Deel software catalog in a new tab.

Step 2 - Application details

Search for and select the application (e.g. Notion, Zoom, Expensify) from the Application dropdown.

Select the person responsible for usage and renewal decisions from the Owner dropdown. Click Continue.

Step 3 - Billing frequency

Select how often the app is billed: Monthly, Quarterly, Annually, or One-time.

Set the contract renewal date using the date picker. Click Continue.

Step 4 - Add licenses

Define one or more license tiers for the application. Each tier requires:

Tier name (e.g. Free, Pro, Enterprise)
Cost per license in USD
Total number of licenses for this tier

Click + Add License to add multiple tiers. The estimated billing based on the selected frequency is shown at the bottom. Click Continue.

Step 5 - Review and confirm

Review the full summary and click Confirm to save. The app will now appear in the Applications tab.

Managing an Existing Application

To update any details for an existing application, including its owner, billing frequency, renewal date, or license tiers, open the app from the Applications tab and click Manage application. This opens the same 4-step flow pre-filled with the current app data. Only update the fields that need changing, then click Confirm to save.

Understanding the Licenses Tab

The Licenses tab gives IT Admins a centralized view of all tracked software licenses across the organization, including renewal dates, spend, and usage.

Three summary cards are shown at the top of the Licenses tab:

Upcoming renewals: Number of apps renewing within the next 30 days
License insights: Total assigned vs. unassigned licenses across all apps, with last updated date
Annual spend: Total spend across all tracked applications

Below the cards, the licenses table shows all tracked apps with their renewal date (color-coded: red = expired, orange = renewing soon), spend, billing frequency, license usage (assigned vs. total), owner, and action buttons.

Assigning Licenses to Users

To assign or unassign a license tier to specific users:

Select the application and go to the Licenses tab
Click Assign license

Use the Search bar to find specific users, or scroll through the full list of org members.
Check the box next to each user you want to assign the license to. Uncheck to remove an existing assignment.
The footer shows how many licenses will be assigned (e.g. "2 of 799 licenses will be assigned"). Click Assign to confirm.

Note

Modifying license assignments here does not affect a user's membership in any existing groups. License assignment is independent of group management.

Updating License Tiers

To update the license tiers and quantities tracked for an app, without changing other settings like the owner or renewal date, use the Update licenses flow:

From the Licenses tab, click Manage licenses next to the relevant app.

In the Update licenses step, edit existing tiers or add new ones. Each tier requires a name, cost per license in USD, and quantity.
The estimated annual billing updates dynamically at the bottom as you make changes.
Click Continue to proceed to the Review step, then confirm your changes.

Frequently Asked Questions

[ACCORDION] What is Software Management?

Software Management is a centralized SaaS tracker for IT Admins. It allows you to track all of your organization's software applications in one place, covering ownership, contract details, license tiers, costs, and user assignments. It replaces manual spreadsheets and gives a real-time view of SaaS spend and usage.

[ACCORDION] What is the difference between "With license" and "Without license"?

"With license" refers to applications that have had at least one license tier configured via the Manage application flow. "Without license" means the app is tracked in the dashboard but license details haven't been filled in yet. Click Manage on any app to complete the license setup.

[ACCORDION] Can I add apps that aren't automatically discovered?

Yes. You can manually add any application via the Add application button, regardless of whether it was discovered automatically. This is useful for tools with offline contracts, apps outside the SSO scope, or any software you want to track that doesn't appear via discovery sources.

[ACCORDION] What does the "New" badge on an application mean?

The New badge appears on applications that were recently added to the tracker, either discovered automatically or added manually. The "Newly added apps" widget at the top of the Applications tab also shows a running count with a last-updated timestamp.

[ACCORDION]Can I edit an application after it's been added?

Yes. From the Applications tab, click Manage next to any app, or open the app and click Manage application in the top-right corner. This re-opens the same 4-step setup flow pre-filled with the existing data.

[ACCORDION] What does the % change next to Periodic spend mean?

The percentage reflects the change in spend compared to the prior billing period (e.g. previous quarter). This helps IT Admins quickly spot cost increases or reductions for a specific application over time.

[ACCORDION] Is automatic app discovery available?

Not in the current version. All applications must be added manually by an IT Admin. Automatic discovery via JumpCloud (Platform Prime plan) will be available soon.

[ACCORDION] Does Software Management cost anything?

Software Management is currently available at no additional cost as part of the Deel IT Free Tier. Future features may be available on paid plans.

[ACCORDION] Who can access Software Management?

Software Management is accessible to users with Deel IT Admin permissions. If you have the correct role and cannot see the option in the sidebar, contact your Deel IT CSM or reach out via support.

[ACCORDION] Does Deel offer a managed version of this feature as a service?

Not at the moment.

[/ACCORDION]

Guide to Software Management

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