This article is for clients and explains how off-cycle payments work and how to request On Demand Payroll (ODP) for employees on Deel.

In This Article

• Overview
• Before Starting
• About On-Demand Payroll for a Deel Employee
• Timelines for On-Demand Payroll Payments
• On-Demand Payroll During Termination
• Bulk On-Demand Payroll Requests
• Where is On-Demand Payroll available?
• On-Demand Payroll Deadlines for PEO Terminations
• Frequently Asked Questions

Overview

With the On-Demand Payroll feature, clients can pay their employees outside of the normal payroll cycle from the Deel platform. Clients can make an off-cycle On-Demand payment to pay expenses, allowances, and bonuses to employees even after the payroll cut-off.

Clients can also pay employees their full salary up to one month in advance of payday. 

To pay a single employee, for example, a bonus, backpay after a retroactive salary increase, a salary correction, or another one-off payment, use the single-employee On-Demand Payroll request described in the article below. A bulk request is only needed to pay several employees at once (see Bulk On-Demand Payroll Requests).

For a detailed breakdown on how to make an On-Demand Payroll (ODP) request, please see: How to request an On-Demand Payroll payment for an employee

Before Starting

Requirements to Run an Off-Cycle for Direct Employees Payroll

1. Entity must be fully onboarded (always required)
2. The first regular payroll cycle must be completed
   1. Exception: This requirement is waived only when the off-cycle reason is one of the two approved exceptions below.
      • Missed payments on regular cycle (corrections/retro)
      • Termination or termination-related payments

About On-Demand Payroll for a Deel Employee

You will be paying the employee outside of the regular payroll cycle, and thus additional fees may apply. Fees will be listed on the page.

Clients cannot request an On-Demand Payroll until all pending invoices are settled.

Deel is able to provide an estimated calculation of applicable taxes upfront, but please note that these are estimates only, as the exact tax amounts can only be determined once the On-Demand Payrolls are fully processed. But these estimates give a clearer understanding of financial commitments by providing early insights into potential tax implications.

Deel Employee On Demand Payroll process:

Timelines for On-Demand Payroll Payments:

There are different payout timelines depending on the employment type with Deel.

On-Demand Payroll During Termination

Can clients make an On-Demand payment for a terminated employee?

Yes, where available, clients can request an On-Demand payment for a limited number of calendar days after an employee has been offboarded.

The request to make an On-Demand payment to an offboarded employee must be made within a few days of termination, and the timeline varies by country. 

In some countries, clients have only a week to make the request, while in other countries it can be as much as four months later. In some countries, making irregular payments for a terminated employee is prohibited by law.

• If an adjustment has already been submitted for approval during an employee's termination process, do not submit an on-demand payroll request.
• All adjustments that have been submitted (but not yet approved) will be processed as part of the final payroll and paid to the employee following the termination.

Bulk On-Demand Payroll Requests

Clients can create bulk on-demand payroll requests to pay expenses for multiple Deel Employees or direct employees' payroll all at once.

Select the Payroll icon > Expenses tab, and then select the Employee tab.

Click the Create bulk on-demand payroll request button in the upper right corner.

You can manually select which employees to include in the request, or check the box to include all Deel Employees. Follow the on-screen prompts to complete the payroll request.

Where is On-Demand Payroll available?

On-Demand Payroll Deadlines for PEO Terminations

The deadline to pay out the final wage to a PEO employee varies by state, and it's determined by whether the employee resigned or was terminated by the company. 

Frequently Asked Questions