This article explains how clients can initiate terminations or resignations for HR direct employees, EOR employees, and independent contractors using Deel HR.
The process of termination, commonly referred to as "offboarding", is different depending on the employment type.
Also, the EOR offboarding timeline will differ if it is a voluntary resignation or involuntary termination.
Before you begin:
Please review our article on Mutual Termination Agreements, which is a common practice that enables an employer to terminate an employee while minimizing the risk of litigation.
If you are terminating an EOR employee, please see Frequently Asked Questions About Terminating Employees
In this article:
How to terminate a Deel HR direct employee
How to terminate an EOR Employee
Timeline for terminating an employee contract
How to terminate an HR direct employee
Jump to video tutorial
✅ Step 1 – Select the employee you want to terminate
Select the People tab on your home page and then click on the employee's name to open the summary page.
✅ Step 2 – Click Schedule Termination to start offboarding process
✅ Step 3 – Select the termination timeline
Choose the last day of work for the employee.
Depending on the worker type, you will be responsible for notifying the termination to the employee.
✅ Step 4 – Explain the reasons for the termination
You must determine if the termination is voluntary or involuntary, and provide a reason.
You may add additional details as needed.
Click Continue
If the employee being terminated is a manager with direct reports, you will be prompted to choose a new manager for those reports.
✅ Step 5 – Confirm final payments
You can also add or remove items like bonuses or expenses.
Click Continue
✅ Step 6 – Review termination summary and click Finish
After the termination is scheduled, the employee will be able to see the termination details and contract end date on their home page.
How to Terminate An EOR Employee with Deel HR
✅ Step 1 – Select the employee you want to terminate
Select the (1) People tab on your home page and then (2) click on the employee's name to open the summary page.
✅ Step 2 – Click Schedule Termination to start offboarding process
Click Next to proceed through the information pop-up windows, where you will learn the termination flow and process that Deel will carefully follow.
Click Start
✅ Step 3 – Request to end contract
You must choose whether the offboarding is an employee resignation, or a termination.
We won’t communicate with the employee until the termination details are finalized.
✅ Step 3 – Follow prompts to complete contract termination request
If the employee is resigning, please provide a reason and any relevant details or explanation.
Resignation is the easiest offboarding method to approve and process, and requires fewer steps.
If you are terminating the direct employee, you must provide the reason for termination and include a detailed explanation.
Please include in your explanation specific examples and any warnings issued to the employee.
You can upload supporting documents like attendance records, previous warnings, documentation, and correspondence.
✅ Step 4 – Select desired end date
You can request the earliest possible contract end date, or at a specified future date.
Your confirmed contract end date may differ from your desired end date due to local labor laws and Deel’s terms of service.
Payment in lieu of notice or working notice might apply, depending on the jurisdiction.
✅ Step 5 – Confirm used vacation days
We will provide the number of known paid vacation days used by the employee, according to our records.
Please confirm the number of paid vacation/PTO days taken by the employee in the current year.
You can also add an optional severance payment.
✅ Step 5 – Review termination request summary
Confirm the termination request details and click Confirm And Send.
We'll review your request within two business days and contact you with the next steps.
We will not notify the employee until we've finalized the termination details. Please do not contact the employee at all.
Termination timeline for employees
How to Terminate A Contractor with Deel HR
✅ Step 1 – Select the contractor you want to terminate
Select the (1) People tab on your home page and then (2) click on the contractor's name to open the summary page.
✅ Step 2 – Click Schedule Termination to start offboarding process
✅ Step 3 – Provide reasons and select desired end date
You must provide a reason for ending the contractor contract, and you may include additional details.
Your reason and explanation will not be shared with the contractor.
You can choose to end the contract as soon as possible, or end the contract on a specified date.
Click Next
✅ Step 4 – Confirm final payments
Use the toggle to opt in or out of the current month's payment cycle as a final payment.
You can also add or remove items like bonuses or expenses.
You may see the options for paying a calculated amount, a custom amount, or the full amount.
See How Clients Can Terminate A Contract For A Contractor for more details on final payments.
Click Next
✅ Step 5 – Review termination request summary
Confirm the termination request details.
You may write a message here that will be shared with the contractor.
Click End Contract
Video Tutorial
FAQs
[ACCORDION] What if the direct employee I want to terminate is a manager with direct reports?
If the employee being terminated is a manager with direct reports, you will be prompted to choose a new manager for those reports.
[ACCORDION] Can a scheduled termination be cancelled?
Yes, once a termination has been scheduled it will be visible to the organization manager.
The org manager can cancel a termination request
[ACCORDION] How can I stop the employee's access to the Google Workspace account?
If your organization has the Google Workspace integration enabled, an org manager can select when they want the terminated employee's access to Google Workspace to end
[ACCORDION] I contacted the EOR employee I plan on terminating. What do I do?
Due to compliance reasons, please cease any further formal communication with the employee with regards to their termination.
Please elaborate on the communication to the employee, and how the employee reacted.