This article explains how PEO employees can submit, edit or delete expense items in their salary.

In this article: 

• Before you start
• How to add an expense
• How to edit or delete an expense 
• How to review expenses and claims 
• Frequently Asked Questions

Before you start

• all expenses must be reviewed and approved by your employer
• all expenses must be supported by a receipt or tax invoice in order to meet local compliance requirements
• expenses approved before your payroll cut off date will be processed as part of the current payroll cycle. Any expenses approved after the payroll cut off date will be processed with the next payroll cycle.

How to add an expense

✅ Step 1 – Click on your PEO employee contract

Click on Expenses tab in your Homepage. 

✅ Step 2 – Click Add Expense

✅ Step 3 – Complete the required information

You must add the type of adjustment, amount, and item description.

You must attach a supporting invoice or receipt for any expense. 

✅ Step 4 – Click on Submit Expense

Your adjustment is added and is filed as Pending while awaiting approval from your employer.

How to edit or delete an expense

Once you add an adjustment, you can edit or delete it as long as it’s awaiting approval from your employer.

✅ Step 1 - Go to Expenses Tab

✅ Step 2 - Select the pending adjustment that you want to edit or delete 

If you wish to edit the expense click on Edit button at the bottom and update the expense. 

If you wish to delete an adjustment you can click the red Delete button at the bottom. 

How to review your Expenses and Claims

You can see requests made in past and upcoming cycles in one place. 

✅ Step 1 - Select Expenses and Claims Tab

✅ Step 2 – Use filters to review expenses 

Filter the view to a specific adjustment type, submitted date, approval status and payroll cycle etc. 

Frequently Asked Questions

[ACCORDION]What do I do if my expenses hasn't been approved yet?

Deel will send reminders to your approver about outstanding adjustments. You may also contact your employer at your own discretion to request approval.

[ACCORDION]I made a mistake in my expense can I fix it?

Yes, if your adjustment has not been approved then you can edit it or delete it and submit a new one if required. However, if your adjustment has already been approved, please contact customer support for assistance.

[ACCORDION]What if my expenses were rejected?

You will receive an email notification if your expenses are rejected. You can also check the reason for rejection on your Expenses Overview , fix any error that might have occurred and try again.

[ACCORDION]How do I add mileage expenses?

You can use our mileage expense calculator to estimate the total expenses associated with your trip.

The total mileage expense amount is based on the trip’s distance using total mileage and a pre-configured reimbursement rate value per distance unit.

Please note the Mileage expense calculation rate is determined by the regulations of your specific country.

To add mileage expenses please follow these steps.

✅ Step 1 – Select Expenses 

✅ Step 2 – Click Add Expense

✅ Step 3 - Select Mileage expenses as the Expense Category
Add details such as vehicle type, stating destination and an ending destination.

The mileage calculator will determine the total mileage and using the rate value it will show the total mileage expense.

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