If you arrived at this page, it's because you are using one of the accounting integrations that is affected by changes to how Deel issues EOR invoices.
Starting January 23, we're gradually rolling out a simplified invoicing system for EOR employees.
This simplified invoicing reduces the number of payroll lines into 7 categories, which has the following benefits:
- Compliance: All new categories have an equivalent in the G2N system, which enables better reconciliation of payroll data
- Simplification: The new system reduces the number of lines in the invoice, making them easier to manage and read
- Faster invoices: The new EOR invoice format allows Deel to issue invoices 2 days earlier
However, this new invoicing requires that some clients update their accounting integration mapping.
As a result of this change, if you had this setting previously enabled, we have disabled auto-sync of your invoice transactions to give you a chance to update your mappings.
In this article
- Before you begin
- Update the mappings
- Re-enable auto-sync
- EOR invoice mapping guide for accounting integrations reference
Before you begin
To complete the steps in this article, you'll need a Deel admin account.
Update the mappings
This section will explain how to update the mapping of your payroll categories to ensure that payroll data syncs correctly. The update consists of the following steps:
As the rollout is gradual, categories tagged as PHASED OUT SOON will be removed from the integration in future EOR invoices that are issued. For now, you don't need to map them,. We will notify you again when it's time to map them.
All other categories don't require any action as they're not payroll categories.
Update item type mappings
To update the mapping:
- Go to More > Apps and open the accounting integration you use to sync EOR invoices.
- On the integration page, select the EOR (Full-Time Employees) contract type, then click the Bill (invoice) Sync card.
- On the Enable bill (invoice) syncing page, click the pencil icon to edit the Item type mappings. Alternatively, you can click the Map new line types button that is displayed in the warning box in the integration page.
- Map your expense accounts to the new categories (marked with a NEW tag) by dragging and dropping the expense account to the corresponding category.
- Click Done.
- Repeat the steps for every entity that requires updating.
Update grouped expense account mapping
If you are also using the grouped expense account mapping feature, you must update the mapping there too.
To update the grouped expense account mapping:
- Go to More > Apps and open the accounting integration you use to sync EOR invoices.
- On the integration page, select the EOR (Full-Time Employees) contract type, then click the Bill (invoice) Sync card.
- On the Enable bill (invoice) syncing page, click the Expense account configurations card.
- On the Expense account configurations page, click Grouped expense account mapping (optional).
- On the Grouped expense account mapping (optional) page, click the pencil icon next to the sections marked with an alert ⚠️ icon.
- Update the mapping of the expense account to the new categories (marked with a NEW tag) by dragging and dropping the expense account to the corresponding category.
- Repeat from step 5 as needed.
- Click Update.
- Repeat the steps for every entity that requires updating.
Re-enable auto-sync
When you're done updating the mappings, you can re-enable the auto-sync of your payroll data.
To re-enable the auto-sync:
- Go to More > Apps and open the accounting integration you use to sync EOR invoices.
- On the integration page, select the EOR (Full-Time Employees) contract type, then click the Bill (invoice) Sync card.
- On the Enable bill (invoice) syncing page, turn on the Auto invoice sync option.
- Repeat the steps for every entity that requires updating.
EOR invoice mapping guide for accounting integrations reference
Rollout plan
The rollout plan will be done by country in the months of January, February and March 2025.
January rollout
- Canada
- Great Britain
- United States
- Spain
- Germany
- Ukraine
- Czech Republic
February and March rollout
All other countries
Integrations affected
- Netsuite
- QuickBooks
- Xero
- Sage Intacct
Invoice categories reference
This section aims to provide a reference of the new and old invoice categories that, starting January 23, will be introduced to replace the old categories.
New invoice categories
This section lists the new invoice categories that, starting January 23, will be introduced to replace the old categories.
Category | Description |
---|---|
Liabilities - Employee Taxes/Contributions | Employee taxes and contributions |
Liabilities - Employer Contributions | Employer payroll cost and other employer contributions |
Net Pay excluding Expenses | Employee’s net pay, excluding expense reimbursement |
Payroll Expense Reimbursement | Reimbursements for employee expenses |
Off-Payroll Expense Reimbursement | Reimbursements for employee expenses that, for compliance reasons, must be processed separately from regular payroll cycles |
Deduction: Prefunded Signing Bonus | EOR signing bonus deduction. Only applicable if the Signing bonus is >$10K USD and a standalone invoice was already issued and paid. |
Deduction: Prefunded Signing Bonus Employer Cost | EOR signing bonus employer cost deduction. Only applicable if the Signing bonus is >$10K USD and a standalone invoice was already issued and paid. |
Old invoice categories
This section lists the invoice categories that, starting January 23, will be removed and replaced by the new categories.
- Work (corresponds to base salary)
- Withholding tax
- Time off
- Signing bonus employer cost
- Signing bonus
- Severance
- Pension
- Overtime
- Accrued holiday
- Allowance
- Bonus
- Commission
- Expense
- Health Allowance
- Health Benefit
- Employer Cost
- Vat (%)
- EOR Management Fee
Unchanged invoice categories
This section lists the invoice categories that will remain unchanged as they are not related to payroll.
Category | Description |
---|---|
Management fee (Full-time employee) | Monthly charge for using Deel's EOR service |
Employer Cost (Full-time employee) | The mandatory statutory benefits, taxes or fees the government requires the employer to pay when hiring in a particular country. These are additional to the employee's gross salary. |
Health Benefit (Full-time employee) | Health insurance or health allowance costs for the employee |
Additional Fee (Full-time employee) | Captures all associated extra costs, if present, beyond standard management and service fees. |
First payment pro-rata | Prorated amount of an employee's first payment based on the number of days worked in that period |
Deposit (Full-time employee) | Refundable payment collected at the beginning of a new contract and refunded once the final invoice is paid, the EOR contract is terminated, or the EOR resigns. |
Health allowance (Full-time employee) | Health insurance or health allowance costs for the employee |
Health Insurance Fee (Full-time employee) | Administrative fee for optional health insurance benefits |