This guide will explain how clients can integrate QuickBooks on Deel.

The Deel-QuickBooks integration does not support the "Simple Plan" version of QuickBooks

With this integration, any invoices and expenses generated and submitted through Deel can be synched to QuickBooks. This integration enables you to:

• Link and/or create vendor records in QuickBooks with contracts in Deel
• Sync EOR, COR, & Contractor or freelancer invoices
• Sync Invoice PDFs and expense documents
• Sync Bill payments

Deel also has bookkeeping modules for QuickBooks so you can fully automate the bookkeeping process according to the contract types you use to hire your team.

To install this integration you must have QuickBooks online and Org Admin permissions 

In this article:

Connecting QuickBooks to Deel

Enable multicurrency

Bookkeeping Modules

Frequently Asked Questions

 

Connecting QuickBooks to Deel

 

1. Go to More > Apps > QuickBooks to connect.
2. Click Continue to Authenticate
3. Search for company name and click Next
4. Select an entity and click Next

5. Click Complete Set Up

Now that the QuickBooks integration has connected, you can start enabling plugins.

 

Configuring Plugins

Enable Multicurrency

Deel recommends to enable multicurrency on QuickBooks in order to prevent errors.

If this is not already setup, log in to QuickBooks and follow these steps:

1. Click Settings
2. Click Account and Settings, and then select Advanced
3. Select Edit✎ in the Currency section and choose your Home Currency
4. Select the Multicurrency box and click Confirm
5. Select Save and Close
6. Return to the Deel Integration console

The QuickBooks modules header will show if multicurrency is enabled and what is the base currency

 

You can not undo the multicurrency setting once it is enabled on your account

 

Bookkeeping Plugins

Deel offers separate plugins for Independent Contractors, COR, and EOR employees. Make sure you enable the correct modules depending on the contract types being used.

Payment Sync Plugin

Map your saved payment methods in Deel to payment accounts in your accounting system. This allows invoice payments to sync automatically and be marked as paid once reconciled.

Requirements

• At least one invoice synced and ready for payment

Setup Steps

1. From the accounting system integration page, go to Plugins Settings
2. Click Payment Sync
3. Select a currency from the dropdown
4. Choose the default payment account for that currency (this account will be used for any payments not mapped to a specific method)
5. (Optional) Map individual saved payment methods to specific payment accounts by clicking Add mapping and selecting:
   • The payment method from Deel
   • The corresponding payment account in your accounting system
6. Repeat step 5 for each currency if operating in multiple currencies
7. Click Enable or Save to activate the plugin

Invoice payments will now sync to your accounting system and be marked as paid automatically.

Document Sync Plugin

Automatically sync invoice PDFs and expense attachment files from Deel to your accounting system for record-keeping and audit purposes.

Setup Steps

1. From the accounting system integration page, go to Plugin Settings
2. Click Document Sync
3. Toggle on both:
   • Sync invoice PDF
   • Sync invoice attachment files
4. Click Enable or Save

Invoice PDFs will sync directly to the invoice entry in your accounting system, typically in a "Files" or "Documents" tab.

Vendor Management Plugin

Link contractors, Deel entities, and EOR vendors from Deel to vendors/suppliers in your accounting system so that invoices sync to the correct place.

Requirements

• At least one vendor or contractor in Deel

Link Vendors

1. From the accounting system integration page, go to Plugins Settings
2. Click Vendor Management
3. Select a vendor-linking approach:
   • Email-based matching (recommended): Deel automatically matches Deel vendors to existing vendors in your accounting system by email address. If no match is found, a new vendor is created automatically.
4. Click View List to see all unlinked vendors/contractors
5. Select the vendors to link (or select all to bulk link)
6. Click Link to Vendors (Deel will match or create vendors automatically)
7. Click Apply

Assign Deel Entity Vendor

For invoices issued directly by Deel:

8. In the Vendor Management section, find Deel Vendor Management
9. Select the vendor to be used for invoices issued directly by Deel (billing invoices)
10. Click Apply

Contractors will appear as individual vendors in your accounting system; Deel invoices will sync to the designated Deel vendor.

Optional: Use a Single Vendor for all EOR Invoices

Simplify EOR accounting by having all EOR invoices sync through a single Deel vendor instead of creating a vendor per country.

1. From the accounting system integration page, go to Plugin Settings
2. Click Vendor Management (or navigate to the EOR module settings)
3. Find the option "Use a single vendor for EOR invoices"
4. Toggle it on
5. Select the Deel vendor to represent all EOR invoices (typically "Deel Inc" or a parent entity)
6. Click Apply

Bill (Invoice) Sync Plugin

Automatically sync invoices and bill payments from Deel to your accounting system so they're recorded in your books and matched to contractors/vendors.

Set Up Expense Account Mapping

1. From the accounting system integration page, go to Plugins Settings
2. Click Bill (Invoice) Sync
3. Set up expense account mapping:
   • Option 1 – Simple (One Account For All): Select a single default expense account from the dropdown to use for all invoices
   • Option 2 – Advanced: Click Start Mapping and map different accounting system expense accounts to match different Deel invoice types (e.g., time-based work, expenses, milestones)
4. Click Continue or Save

Enable Auto-Sync (Optional)

5. Look for "Auto invoice sync" or a similar option
6. Toggle on to automatically sync invoices each time workers are paid
7. Toggle off if you prefer to manually sync invoices

Sync Past Invoices (Optional)

7. Find the "Unsynced Invoices" section
8. Select the invoices you want to sync (select all, or individually)
9. Click Sync Invoices
10. Click Enable or Save to activate the plugin

Invoices will sync to your accounting system and be linked to the correct expense accounts and vendors.

Advanced Settings (Optional)

The following settings allow you to customize how invoices sync to your accounting system. These are optional but recommended for organizations with complex expense structures or multi-currency operations.

Common Advanced Options

• Summarize Invoices: Merge all line items from a single Deel invoice into one combined line item in your accounting system. This consolidates time-based work, expenses, and milestone payments into a single entry.
• Currency Settings: Specify the default currency for syncing invoices and payments (important in multi-currency environments).
• Invoice Date Selection: Choose whether to use the invoice issue date or payment date as the bill date in your accounting system.
• Approval Status: Set whether synced invoices appear as "Approved" or "Pending Approval" by default.

Advanced Settings

Tracking Category Mapping (Classes)

Link QuickBooks Classes to Deel custom fields to add granularity to transaction items:

• Associate custom field options in Deel to classes in QuickBooks
• Only one tracker category can be set up
• The selected class will display in the Class field of the invoice line item in QuickBooks
• Note: Only custom fields in list format are supported

Grouped Expense Account Mapping

Create vendor or department-specific expense account mappings:

• Map expense accounts with custom field values in Deel
• Example: Create a unique mapping for all vendors in one department, or a unique mapping for one specific vendor
• Set up a custom field for the "group" and assign list option values to each relevant contract
• Mass update custom fields on contracts to avoid manual modification of each contract

Exclude Invoice Items by Adjustment Type

• Exclude certain invoice items based on adjustment types
• Example: If you use a separate expense management tool that already syncs expenses to QuickBooks, toggle off "expenses" to avoid creating duplicate entries

Custom Expense Categories

• Add custom expense categories (as long as they don't already exist in your QuickBooks setup)
• Name the custom category, toggle on preferred settings, and add an optional expense limit
• Note: These settings apply only to contractors; EOR expenses cannot be set as recurring and must always include an attachment