This article is for Deel EOR employees who require Employment Verification letters and other HR Documents for banking applications, lease agreements, travel certificates, and more.
We can include a scannable QR code so that third parties can easily verify the letter.
Employees can download a standard employment verification letter from the Deel platform immediately, or request a customized letter that will be ready within 3 business days.
In This Article
Three ways to verify employment
How to download a standard employment verification letter
How to receive a customized employment verification letter
Three Ways to Verify Employment:
- Standard Letter: proof of income and employment for official applications. The standard letter includes the employment status and tenure, current title, and current salary.
- Customized Letter: for specific wording and additional information requirements
- Verification by Third Parties: Employees can choose to include a scannable QR code in their letter to help third parties validate their employment details. Third parties can also contact Deel directly to request confirmation of the employee's details or request additional information by phone or email.
How to Download a Standard Employment Verification Letter
✅ Step 1 – Select the standard letter
Select the Workspace icon on the home page and click the Documents tab.
Click Download for the Standard Verification Letter option.
Employees may toggle on the option to create a QR code in their verification letter. QR codes allow third parties to easily verify employment details.
Alternatively, the verification letter can be accessed via the Quick Access card on the homepage.
✅ Step 2 – Click Download
The letter will download automatically. If there are any pop-up blocks, employees may need to accept them to download the letter.
If the QR feature is toggled on, it will appear on the first page of the employment verification letter.
If a third party requires additional verification, including verification of details by phone, refer to Verification by Third Parties.
How to Receive a Customized Employment Verification Letter
✅ Step 1 – Request custom letter
Select the Workspace icon on the home page and click the Documents tab.
Click Request for the Custom letter & documents option.
✅ Step 2 – Provide specific details
First, select a custom letter type from the options in the dropdown menu.
Next, specify the recipient of the letter and provide any customization details needed. It is possible to request information such as salary, title, and more. If the desired details aren't listed in the dropdown, select the Other Details option to provide additional specifics.
An optional QR code can also be created in the letter. QR codes allow third parties to easily verify the details in the letter.
Any supporting files or applications that need to be completed can be uploaded as well.
Click Submit.
✅ Step 3 – Download letter
The customized employment verification letter will be delivered within 2-3 business days. If any changes are necessary, a new request must be made.
An email notification will be sent when the letter is ready. The status of the request can also be tracked in the compliance document section.
If the QR feature is toggled on, it will appear on the first page of the employment verification letter.
For additional verification, including verification of details by phone, refer to Verification by Third Parties.
Frequently Asked Questions
[ACCORDION] What does a standard employee verification letter look like?
[ACCORDION] What types of customizable verification letters can be requested?
Employees can choose from among the following letter types from the dropdown menu:
- Visa application letters for personal trips
- Visa application letters for business trips
- Visa renewal certificate
- No objection certificate for travelling
- Bank verification/salary certificates
- Other types of customized verification letters with specific formatting or data points
Please note that travel certificates or visa application letters for travel are not visas, and will not be accepted as government-approved documents for international travel.
[ACCORDION] Can employees get an employment verification letter as an independent contractor?
No, contractors are not employees and Deel cannot provide an employment verification letter.
We offer contractors and COR a Contractor Verification Letter to verify the contractual relationship with the client, but we cannot provide employment verification.
For completing government forms, loan documents, or banking documents requiring an employment verification letter, it is advised to inform officials that the individual is a self-employed worker or independent contractor. It is recommended to inquire about alternative documents that may suffice for verification purposes.
[ACCORDION] Can employees download a verification letter for a contract that is no longer active?
Yes, terminated EOR employees will have the option to download an experience letter that verifies proof of former employment.
[ACCORDION] How to view the status of a custom document request?
The employees can track the status of their custom document requests on the platform by clicking on the Company Icon.
All the requests for custom documents will be shown along with their status in the Documents tab.
[ACCORDION] Is it possible to get a contractor verification letter before the contract is signed?
It is not possible to receive a contractor verification letter before the contract has been signed. Prospective Contractor of Record (COR), however, can access a pre-contract offer letter called the Services Proposal Letter on the Deel platform.
This document provides factual details of the COR contract like project details and compensation information, so would be COR contractors have clarity on their roles and earnings before signing the contract and onboarding. This aids them in making an informed decision when accepting and signing the COR contract.
The Services Proposal Letter is available to all new COR workers who have a draft or partially signed contract on the platform. After creating a Deel account, workers can log in to download a Services Proposal letter from the Contract View screen.
Once the contract is fully signed, the Services Proposal Letter is replaced by the Contractor Verification letter (if enabled by client).
Please note: The Services Proposal Letter is only available to prospective Contractor of Record (COR) (excluding regular IC) at this time.
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