This guide will help contractors connect their Deel and Expensify accounts so they can log expenses on Expensify and be reimbursed through Deel.
Before you begin:
Your client should alert you if the company you perform work for uses Expensify to track and approve expenses.
Please make sure that your Deel and Expensify accounts are using the same email address.
Many contractors use a personal email for their Deel accounts and a work email address for Expensify. If needed, please add your work email to your Deel profile.
In this article:
Connecting your Deel and Expensify Profiles
Deel uses your email address to find a match between your Expensify and Deel profiles.
If your Deel and Expensify accounts are already using the same email address, you are all set - Deel will automatically match your profiles when your client completes the integration setup.
To add an alternate email to your Deel profile, follow these steps after logging in to Deel:
✅ Step 1 - Select your contract and open Contract Overview tab
✅ Step 2 - Scroll down to the Alternate Email field and click Edit
Be sure to enter the email address connected to your Expensify profile.
Deel will send a confirmation email to your primary email address to confirm the update.
How do I know if the company I perform work for is using Expensify?
Your client administrator should alert you if the company is using Expensify to track and approve expenses.
If your Deel profile has been matched to an Expensify profile, then you will be prompted to log your expenses in Expensify. If your profile is unmatched, you will be prompted to add an alternate email address to your Deel profile.
What are sync errors?
Sync errors can arise from large file sizes or other matching errors. You will be alerted both by email and a notification on your Deel Dashboard when there's a sync error with your expenses.
You can review your errors in the app and see what steps you can take to resolve them.
How does expense synching work?
For an expense to be synched, your profile in Expensify must be matched to your profile in Deel.
Only approved expenses are synched from Expensify to Deel.
Deel does not back-sync expenses. This means that any expenses submitted and approved in Expensify prior to your profile being matched to Deel will not sync. Please delete and resubmit these expenses in Expensify.
How often are expenses synched?
Expenses are synched periodically throughout the day. If the company you perform work for has recently approved an expense in Expensify, please wait a few hours before you check if it has been synched to Deel.
When will my expense be reimbursed?
For Independent Contractors, expenses approved and synched before the end of your invoice period will be included in your next invoice for reimbursement.
For EOR Employees, expenses approved and synched before the monthly payroll cut-off date will be reimbursed on your next payday.