US Payroll is a software-driven automation built to replace the manual processes involved in running payroll. It ensures shorter payroll approval timelines and enables faster processing of payroll for your employees.
This article provides a step-by-step guide to US payroll clients on running the payroll accurately, and ensuring that their funds are correctly allocated and disbursed.
In this Article:
Running your payroll
Running a payroll includes modifying deductions, adding bonuses for employees, and approving payroll.
✅ Step 1 - Select Payroll and click on Review and Approve
Go to the Payroll Tab on your Homepage and next to the Entity’s name, select View Report.
Select Review and Approve to begin the process of running payroll.
✅ Step 2 - Make Salary Adjustments
To make adjustments to salary, such as adding a bonus, etc. you can individually make these changes by selecting the employee’s name.
Additionally, you may select Bulk Edit to make changes for all employees.
- After making any necessary adjustments, select Update.
- Allow the page to refresh automatically with the new changes.
✅ Step 3 - Approve Payroll
If no adjustments need to be made or if adjustments have been completed, select Approve Payroll
To grant approval, select Approve. Otherwise, you can select Go Back to make other adjustments.
✅ Step 4 - Second Approver exists
If a second approver exists, the second approver will open up payroll, select Submit Report, and then Review and Submit.
✅ Step 5 - Make Additional Adjustments
The second approver will have the option to make additional adjustments if needed.
If no adjustments need to be made, select Submit Report.
✅ Step 6 - Approve and Submit the Payroll
To approve and submit payroll, select Submit, after which a confirmation box will appear.
To reject payroll, select Reject, the system will prompt you to provide a reason for the rejection of payroll.
After providing a reason, select Reject.
Frequently Asked Questions
[ACCORDION]What pay schedules can US Payroll support?
We can support Monthly, bi-weekly, and semi-monthly pay schedules through US Payroll.
[ACCORDION]What is the cut-off date for approving payroll?
The cut-off date for approving payroll is 5 business days.
[ACCORDION]Can I change my payroll schedule after I've already run a payroll?
We strongly advise you against changing your payroll schedule after you've already run a payroll, as fluctuating payroll schedules complicate compliance with the different notice periods set in different states.
To continue with this process, please raise a request with our support team.
[ACCORDION] If I have Benefits Administration enabled, how are deductions calculated?
The deductions are automatically calculated.
[ACCORDION]I've approved the payroll and haven't funded it. However, I need to make corrections. How do I do this?
You can simply unapprove the payroll to make edits.
However, please note that this could mean your employee may not get paid on time if the changes happen after the cut-off date.
[ACCORDION] I need help with payroll registration. Can Deel help with this?
Yes! Simply let us know and we’ll manage the end-to-end payroll registration process for you.
[ACCORDION] How can I add garnishment for an employee?
If an employee has a garnishment that needs to be added, please contact our Support team and we will help you in getting this added to your payroll.
Additionally ,please provide the below information:
- Employee name
- Child Support Enforcement (CSE) case number.
- CSE Participant Identification Number
- Employee’s Social Security Number
- Pay Date
- The amount withheld for each employee
- Company contact name and phone number