US Payroll is a software-driven automation built to replace the manual processes involved in running payroll. It ensures shorter payroll approval timelines and enables faster processing of payroll for your employees.
This article provides a step-by-step guide to US payroll clients on running the payroll accurately, and ensuring that their funds are correctly allocated and disbursed.
In this Article:
Running your payroll
Running a payroll includes modifying deductions, adding bonuses for employees, and approving payroll.
✅ Step 1 - Select the Payroll icon and click on Global Payroll tab
Go to the desired US Payroll Entity's name, and select View Report.
Select Review and Approve to begin the process of running your payroll.
✅ Step 2 - Make adjustments
To make salary adjustments, such as adding a bonus, individually make these changes by following these steps:
- Select the employee’s name.
- Click on the G2N item to change
- Enter the amount.
Click Update when done.
Additionally, clients can also use Bulk Edit to make changes for all employees.
✅ Step 3 - Approve Payroll
If no adjustments need to be made or if adjustments have been completed, select Approve Payroll.
To grant approval, select Approve. Otherwise, you can select Go Back to make other adjustments.
After you approve payroll, the status will be updated to Processing Funding. It can remain in this status for up to 5 business days until the accounts are settled.
✅ Step 4 - Second Approver exists
If a second approver exists, the second approver will open up payroll, select Submit Report, and then Review and Submit.
✅ Step 5 - Make Additional Adjustments
The second approver will have the option to make additional adjustments if needed.
If no adjustments need to be made, select Submit Report.
✅ Step 6 - Approve and Submit the Payroll
To approve and submit payroll, select Submit, after which a confirmation box will appear.
To reject payroll, select Reject, the system will prompt you to provide a reason for the rejection of payroll.
After providing a reason, select Reject.
Frequently Asked Questions
[ACCORDION]What pay schedules can US Payroll support?
We can support Monthly, bi-weekly, and semi-monthly pay schedules through US Payroll.
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[ACCORDION]What is the cut-off date for approving payroll?
The cut-off date for approving payroll is 5 business days.
After approving payroll, the status will move into Processing Funding for up to 5 business days until the accounts are settled.
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[ACCORDION] Can a payroll schedule be changed after payroll has already been run?
We strongly advise you against changing your payroll schedule after you've already run a payroll, as fluctuating payroll schedules complicate compliance with the different notice periods set in different states.
To continue with this process, please raise a request with our support team.
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[ACCORDION] If Benefits Administration is enabled, how are deductions calculated?
The deductions are automatically calculated.
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[ACCORDION]After approving payroll, how can corrections be made if funding has not occurred?
Unapprove the payroll to make edits. However, note that this could result in employees not being paid on time if changes occur after the cut-off date.
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[ACCORDION] How can garnishment be added for an employee?
If an employee has a garnishment that needs to be added, contact the Support team for assistance in adding this to payroll. Provide the following information:
- Employee name
- Child Support Enforcement (CSE) case number
- CSE Participant Identification Number
- Employee’s Social Security Number
- Pay Date
- The amount withheld for each employee
- Company contact name and phone number