This article is for Global Payroll clients and explains how they can review and approve time off requests from their direct employees.
If clients have pending time off requests, they will see a reminder in the For You Today section on the home page.
Click Review to see the full list of employee time off requests, including the length of paid time off requested.
Click on an employee's name and Deny or Approve the request.
Clients can add a reason for denial when they deny a time-off request and click on an employee's name to open their account profile page and review all upcoming statutory holidays.
Employees making requests through the Deel platform can request half-day time off or unpaid leave.
In this Article
How to Review Time Off Requests
How to view Time off stats for all the workers
How to Review Time Off Requests
Time off requests will appear on the approver's homepage on the Deel platform.
✅ Step 1 – Click on View Tasks
In the left sidebar, select People to expand the section, then select Time off. On the Overview tab, locate the Requests section.
The Time off overview dashboard displays sections such as Compliance issues, Requests, potential payouts for unused vacation, and Reports.
✅ Step 2 – Select a request to review
Confirm that a pending request is listed in the Requests section, then select the employee's name to open the request details panel.
The details of the request will appear, including information about the description, as well as employees' total vacation days balance and how many days they’ve already used.
If the Requests section displays No pending time off requests, there is no pending request to open. View history shows historical requests and does not open a pending request for review.
✅ Step 3 –Approve or Deny the request
In the request details panel, select Approve or Deny to confirm the decision. Enter a reason when denying a request.
To mass approve all the time off requests, select the checkbox for each request, then select Approve all. Once completed the system will send a notification to the employee on the status of their leave request.
You can also select View history in the Requests section to view the reviewed time off requests.
How to view Time off stats for all the workers
Clients can review the time off stats for all workers in unison and identify any compliance risks via the time off dashboard.
✅ Step 1 – Click on the People Icon and Select the Time Off tab
On the Overview tab of the Time off dashboard, review information such as compliance issues, pending requests, potential payouts for unused vacation, workers who could lose unused vacation, and Time off summary and Time off requests reports.
✅ Step 2 – Check the Worker balance
On the Time off page, select Balances next to Overview and wait for the worker balance table to load.
Use filters such as As of today, Policy type, and Country to narrow the results.
The balance table can include Name, Policy, Period, Total allowance, Earned allowance, Used / scheduled, and Balance columns.
Frequently Asked Questions
[ACCORDION] Can clients customize the holidays that appear on an employee's profile page?
No, the public holidays displayed on the platform are based on Deel's information about national - and in some cases regional - holiday days. The holiday list can not be customized.
[ACCORDION] How does company vacation impact Global Payroll payroll?
Clients will need to create separate policies to represent statutory vs. company vacation.
Both policies will map to different payroll categories which will ensure that our team can properly handle payroll for the time-off taken against each.
Please note that when configuring time-off policies for Global Payroll, clients can set a payroll category to ensure that the time-off policy maps to a particular payroll "behaviour" when payroll is run.
[ACCORDION] Can workers request more time off than they have earned?
It is possible to enable this setting. When creating the policy clients can toggle on the option to let their workers take paid time off before the days have accrued (i.e. carrying a negative balance)
[ACCORDION] Can workers request time off during their termination notice period?
Yes, time off requests are not restricted based on approaching termination. Workers could take off time during their notice period, up to and including their contract end date.
[ACCORDION] Can clients integrate their external HRIS system with Deel to properly record employee time off entries?
Deel has existing HRIS integrations with:
- BambooHR
- Roots
- HiBob
If clients are using one of these HRIS systems, select the Hub icon on the home page, followed by the Apps tab to install the integration.
Clients will need to map their external policies to the pre-set Deel categories to properly configure the integration.
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