This article is for Global Payroll clients and explains how they can review and approve time off requests from their direct employees.

If clients have pending time off requests, they will see a reminder in the For You Today section on the home page.

Click Review to see the full list of employee time off requests, including the length of paid time off requested.

Click on an employee's name and Deny or Approve the request.

Clients can add a reason for denial when they deny a time-off request and click on an employee's name to open their account profile page and review all upcoming statutory holidays.
 

Employees making requests through the Deel platform can request half-day time off or unpaid leave.

In this Article 

How to Review Time Off Requests

How to view Time off stats for all the workers

Frequently Asked Questions

How to Review Time Off Requests

Time off requests will appear on the approver's homepage on the Deel platform. 

✅ Step 1 – Click on View Tasks 

Clients and Approvers can find the pending time off requests under the For You Today section on their homepage. 

✅ Step 2 – Select a request to review

The details of the request will appear, including information about the description, as well as employees' total vacation days balance and how many days they’ve already used.

✅ Step 3 –Approve or Deny the request

Approvers will be asked to confirm their approval or rejection of the employee’s request.

To mass approve all the time off requests check the box and then select Approve all. Once completed the system will send a notification to the employee on the status of their leave request.

You can also select the History tab to view the reviewed time off requests. 

How to view Time off stats for all the workers

Clients can review the time off stats for all workers in unison and identify any compliance risks via the time off dashboard. 

✅ Step 1 – Click on the People Icon and Select the Time Off tab

The Time off overview will detail all the stats related to the workers' time off including the average time taken per request, any compliance issues, potential payouts for unused days and time off reports. 

✅ Step 2 – Check the Worker balance 

In the Balances tab, select the time range and policy type filter to view the worker balance such as their total allowance, used days, and unused days under their time off policy.

Frequently Asked Questions

[ACCORDION] Can clients customize the holidays that appear on an employee's profile page?

No, the public holidays displayed on the platform are based on Deel's information about national - and in some cases regional - holiday days. The holiday list can not be customized.

[ACCORDION] How does company vacation impact Global Payroll payroll?

Clients will need to create separate policies to represent statutory vs. company vacation.

Both policies will map to different payroll categories which will ensure that our team can properly handle payroll for the time-off taken against each. 

Please note that when configuring time-off policies for Global Payroll, clients can set a payroll category to ensure that the time-off policy maps to a particular payroll "behaviour" when payroll is run.

[ACCORDION] Can workers request more time off than they have earned?

It is possible to enable this setting. When creating the policy clients can toggle on the option to let their workers take paid time off before the days have accrued (i.e. carrying a negative balance)

[ACCORDION] Can workers request time off during their termination notice period?

Yes, time off requests are not restricted based on approaching termination. Workers could take off time during their notice period, up to and including their contract end date.

[ACCORDION] Can clients integrate their external HRIS system with Deel to properly record employee time off entries?

Deel has existing HRIS integrations with: 

• BambooHR
• Roots
• HiBob

If clients are using one of these HRIS systems, select the Hub icon on the home page, followed by the Apps tab to install the integration.

Clients will need to map their external policies to the pre-set Deel categories to properly configure the integration.

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