Clients can track and manage EOR and contractor time off requests on the Deel platform. They will receive a notification each time an employee submits a time off request.
The clients can also set approvers for a given time off policy and assign workers under that time off policy. The approvers of a time off policy can review and approve the time off requests from the workers. The approvers can also request, edit, and delete time off requests on behalf of any workers or configure any policy on which they are approvers.
Local rules for PTO and other leaves vary by jurisdiction.
Deel offers a two-way time off sync between the Deel time off (OOO) plugin and the time off service on the Deel platform. OOO requests and working schedule adjustments can be made either on Deel or via the plugin for a seamless experience.
In this article:
How to Review Time Off Requests
How to view Time off stats for all the workers
Different Leave Types
There are three different types of leave on the Deel platform.
Vacation is the employee’s annual paid time off (PTO) allocation. This leave type will deduct days from their annual PTO balance.
Sick Leave is used when illness renders the employee unable to work. Rules regarding documentation and full or partial payment of wages while on sick leave vary by jurisdiction.
Other leaves covers all other types of paid and unpaid leave, including maternity and parental leaves, life-events, and civic duties.
Important: The available leave types will vary by country and are configured on Deel to match the local laws of each country
How to Review Time Off Requests
Time off requests will appear on the approver's homepage on the Deel platform.
✅ Step 1 – Click on View Tasks
Clients and Approvers can find the pending time off requests under the For You Today section on their homepage.
✅ Step 2 – Select a request to review
The details of the request will appear, including information about the description, as well as employees' total vacation days balance and how many days they’ve already used.
✅ Step 3 –Approve or Deny the request
Approvers will be asked to confirm their approval or rejection of the employee’s request.
To mass approve all the time off requests check the box and then select Approve all. Once completed the system will send a notification to the employee on the status of their leave request.
You can also select the History tab to view the reviewed time off requests.
How to view Time off stats for all the workers
Clients can review the time off stats for all workers in unison and identify any compliance risks via the time off dashboard.
✅ Step 1 – Click on the People Icon and Select the Time Off tab
The Time off overview will detail all the stats related to the workers' time off including the average time taken per request, any compliance issues, potential payouts for unused days and time off reports.
✅ Step 2 – Check the Worker balance
In the Balances tab, select the time range and policy type filter to view the worker balance such as their total allowance, used days, and unused days under their time off policy.
You can also click on View Calendar to see the scheduled time off stats of all the workers.
Frequently Asked Questions
[ACCORDION] Can the client add a note when denying a request?
Yes, clients can add an optional reason for denial when denying a time off request.
[ACCORDION] What if the employee requests more than their time off allowance?
Depending on how country policies are configured the employee may be able to request more than their PTO allowance. Both the client and the employee will have visibility of their balance and the client can choose how to proceed.
[ACCORDION] Can clients pay employees even during an unpaid leave?
In some jurisdictions, clients may be able to offer more generous leave, including full or partial payment during statutory unpaid leave. Please contact us for more information.
Due to local rules, these requests are handled on a case-by-case basis.