This article explains how clients can create and manage Overtime Submission methods to process overtime payments for salaried EOR and Deel Payroll employees. Deel interprets employee timesheets and calculates overtime automatically, streamlining the process of paying overtime without manual bonus calculations.
Overtime submission is configured inside a salaried time tracking policy (Organization Settings > Time Tracking > Time tracking policies). There is no separate Overtime Submission Method section in the Time Tracking settings.
You must be:
- A Deel client admin with access to Organization Settings and Time Tracking
How to Create Overtime Hours Submission Methods
Step 1 – Open Time tracking policies
- From your Deel homepage, click the Organization Settings gear icon in the upper-right corner.
- In the settings dashboard, select the Time Tracking card, then select the Time tracking policies tab. Do not use the Rate policies, Break policies or General settings tabs for this setup.
Note: If you do not see a Time Tracking card, see the Troubleshooting section below.
Step 2 – Open the salaried policy for editing
- In the policy list, select a policy whose Worker types value includes Salaried, such as EOR Employee - Salaried or Direct Employee - Salaried.
- In the policy details panel, select Edit to open the policy editor.
- If no salaried policy exists, select Create time tracking policy to add one.
Step 3 – Confirm the countries and choose the scope of hours
- The policy editor opens on Name and worker type. Select Continue to move to Countries, confirm the policy's countries, and select Continue again.
- On Scope of hours, choose how employees submit their time:
- Submit all hours worked (recommended): all hours, including regular hours worked, are submitted on the platform by workers and managers.
- Submit overtime only: overtime hours are submitted in hours and minutes. The overtime rate applied is based on the standard country rate.
Caution: The policy applies to all current and future eligible employees in the selected countries.
Step 4 – Choose submission methods, then review and save
- Select Continue to move to Submission methods, where you choose how workers record their worked hours: Async submission method, Clock-in submission method (time tracker and geofencing), or both.
- Select Continue through Work locations, Work rules, Approvals and Workers assignment to reach Review and finish, then complete that final step to save the policy. The policy is then active for all eligible employees in the selected countries.
Note: To set the rates paid for overtime, public holidays and rest days (a percentage multiplier or an additional flat rate), create a rate policy of type Overtime and differentials under Time Tracking > Rate policies. See: How to Manage Custom Rates for Overtime Submission
Frequently Asked Questions
[ACCORDION]How can I review and approve submitted overtime hours?
Once the policy with overtime submission is saved, employees can submit hours. The following roles can review and approve requests: Org Admin, Group Admin, Onboarding Specialist, Payer, People Manager, People Manager and Payer, and Viewer (Sensitive). Go to Homepage > Review Hours, select the worker, click any shift to view details and approval status, then click Approve or Reject.
[ACCORDION]Can I create separate overtime submission methods for different countries?
Yes. Overtime submission is configured in a time tracking policy for the countries selected in that policy. Repeat the setup workflow to create a separate policy for each country of employment.
[/ACCORDION]
Troubleshooting
| Problem | Did you try? | How to fix |
|---|---|---|
| I cannot find an Overtime Submission Method option in Time Tracking | Opening the Time tracking policies tab, not Rate policies, Break policies or General settings | Overtime submission is no longer a separate option. Open a salaried policy in the Time tracking policies list, select Edit, and set it on the Scope of hours step (Step 3 above). |
| The Time Tracking card is not visible in Organization Settings | Scrolling through all settings categories and expanding each section | Time Tracking may have been moved; search all categories including Workforce Management. If still missing, contact your Deel Customer Success Manager to confirm the feature is enabled. |
| Time Tracking is not accessible due to permissions | Checking your assigned role with an Org Admin | Only Org Admins and certain client admin roles can access Time Tracking. Ask your Org Admin to grant access or perform the action on your behalf. |
| Time Tracking card appears after a hard refresh | Performing a hard refresh with Ctrl/Cmd + Shift + R | Cached UI elements can hide new features; perform a hard refresh and check again before contacting support. |