Set up time off sync (PTO) for Global Payroll

The Time Off Sync plugin allows full-time employees hired on Deel to log their time off in Workday. Deel then syncs that data back periodically so it can be included in payroll processing.

In this article

• Before you begin
• Workday setup
  • Step 1: Add PTO scopes to the API client
  • Step 2: Activate pending security policy changes
• Deel setup
  • Step 3: Enable the time off sync plugin
• Mapping Leave of Absence (LOA) data
  • Step 4: Enable LOA data fetching
  • Step 5: Map LOA entries to Deel leave types
• How LOA sync works

Before you begin

Before starting the PTO setup, make sure you have completed the required parts of the common connection setup. If you haven't done this yet, go to How to connect Workday GPC to Deel first.

Parts 1, 2, and 3 of the common setup must be complete before continuing:

• Part 1: Connecting Workday to Deel - creating an ISU, setting up security groups, an API client, tokens, and connecting to Deel
• Part 2: Setting up DCoD - integration system, external payroll vendor, and vendor mapping
• Part 3: Activating domains for optional plugins - - activate the required PTO domains and assign user groups. See the PTO column in the Security permissions reference.

At least one DCoD sync must have run to ensure time off types appear in the mapping step.

Workday setup

Step 1: Add PTO scopes to the API client

1. Launch the View API Clients report and go to the API Clients for Integrations tab.
2. Select the API client created during the common setup.
3. Use the related actions to go to API Client > Edit API Client for Integrations.

4. Add the Time Off and Leave scope.
5. Save your changes.

Step 2: Activate pending security policy changes

1. Launch the Activate Pending Security Policy Changes task.
2. Enter a comment describing the reason for the change and save.

Deel setup

Step 3: Enable the time off sync plugin

1. In the Plugins and settings tab, locate the Global Payroll - Time Off Sync plugin and click Enable.
2. Click Configure next to an entity.
3. Map the Deel and Workday PTO types, then click Confirm.
4. On the confirmation dialog, click Enable.
5. Repeat for any remaining entities.

This plugin does not sync the leave balance maintained in Workday. It only syncs the approved number of days and their types.

Mapping Leave of Absence (LOA) data

If your organisation uses Workday's Leave of Absence module, you can map LOA entries to Deel's long-term leave types directly within the PTO plugin. LOA data is fetched from Workday's standard Leave of Absence path and displayed separately from standard PTO entries in the mapping UI.

The PTO plugin must be enabled and configured before setting up LOA mapping

If you haven't done this yet, complete the steps above first.

Step 4: Enable LOA data fetching

1. In the Plugins and settings tab, click on the Global Payroll - Time Off Sync plugin to open it.
2. Select the option to fetch Leave of Absence data from Workday's standard LOA path.
3. Follow the prompts to load the available LOA entries from Workday.

Step 5: Map LOA entries to Deel leave types

1. In the mapping UI, locate the LOA entries. These are visually distinguished from standard PTO entries with a label indicating they are sourced from the Leave of Absence table.
2. Map each LOA entry to the corresponding Deel long-term leave type.
3. Save your mapping.

LOA and PTO entries are mapped separately

Standard PTO entries (vacation, sick, other) and LOA entries appear in the same mapping UI but are managed independently. Changes to LOA mapping do not affect your existing PTO mapping and vice versa.

How LOA sync works

Once mapping is configured, LOA data syncs automatically as part of the existing PTO sync schedule. No additional sync configuration is required.

LOA entries logged in Workday are fetched from the standard Leave of Absence path, matched to their mapped Deel long-term leave type, and synced to Deel for payroll processing. This eliminates the need for manual leave entries in Deel when a worker takes a long-term leave of absence.