This article explains how Global Payroll clients can submit a payroll report for all direct employees through the Deel platform.
In this article:
How to submit a Global Payroll report
How to Edit Items on a Global Payroll Report
How to perform bulk edits to a Global Payroll report
How to add entity-specific G2N Items in the Payroll report
How to Submit a Global Payroll Report
✅ Step 1 - Select Review Report for an entity waiting for Payroll Submission
Select the Payroll icon followed by the Global Payroll tab to see all organizations, payroll cycles, latest status, and more.
The entity list will be categorized in the following order:
- Payroll Submission
- Payroll Processing
- Payroll Approval
- Payroll Payment
- Payment Receipt
- Payment Done
(The entity list can be filtered further by cycle period, country, step, or report due date.)
Select Review Payroll for the selected entity.
✅ Step 2 - Select Review Report
✅ Step 3 - Review Employee Status Changes
Any changes to an employee's contract status will be listed and available for review.
The changes are separated by category, allowing clients to review updates to employees who just started, employees who have left, and any other contract updates that have taken place.
Click the employee name to view the details of their payroll items on the report and edit as needed. Validate the information for all employee changes.
Optional: Select Mark as Reviewed for each section to complete the checklist.
If there are no employee changes on the report, clients may continue to the next stage of review. Select Next to continue.
✅ Step 4 - Review Payroll Items
Any changes to payroll items on the report will be listed and available for review.
The changes are separated by category, allowing clients to review updates by the payroll item type. (Ex - Vacation Payout, Bonuses, Overtime, etc.)
Click the employee name to view the details of their payroll items on the report and edit as needed.
Optional: Select Mark as Reviewed for each section to complete the checklist.
Select Next to continue
✅ Step 5 - Review Payroll Report Summary
All of the details of this payroll report will be summarized on screen. Clients will be able to view the entity’s Gross Taxable Income, Employee Contributions, and Benefits In Kind, as well as Total Payroll Items, Headcount, and Time Off.
Note: Be sure to review the details carefully before submission! Once the client submits their report, any further changes will have to be entered using a separate on-demand payroll cycle (at an additional fee) or wait to be included in the following payroll cycle
Verify that all of the changes for this payroll report are correct before clicking Submit Report.
Note: Clients will be required to provide final approval of the payroll package once Deel returns it to them.
How to Edit Items on a Global Payroll Report
Items on the Payroll Report can be edited directly from the report before the client selects Review Payroll to perform a 3-step Payroll Review.
Edit or delete items in line by double-clicking a cell in the report. Clients can also add, edit, and delete items for individuals under Employee Details.
Use the Show/Hide Summary button to toggle the summary row on and off in the report view.
Use the Expand icon to open a Full-Screen view of the payroll details.
Add, Edit, & Delete Options:
[DROPDOWN] Select an option from the dropdown menu to review
[DROPDOWN-OPTION] Select an option
[DROPDOWN-OPTION] Editing Payroll Report Items In Line
Double click a cell to enable editing.
Select OK to confirm and continue to edit.
[DROPDOWN-OPTION] Deleting Payroll Report Items In Line
Clients can delete an item by selecting the cell and pressing the Delete or Backspace Key.
Select OK to confirm and delete the value for this payroll cycle.
Note: Recurring Items deleted on the Payroll Report will only be removed for this cycle. The item will appear on the next cycle’s report unless the client updates the employee's contact page. Navigate to the employee's Contract Agreement to edit recurring items for future cycles.
[DROPDOWN-OPTION] Comment on a Payroll Report Item In Line
Without leaving the Reports Tab, clients can add a comment to any cell in the payroll report.
Select a cell in the report and click Add Comment to create a Payroll Support Request. The request will be logged in Payroll Communications and followed up on by the client's Payroll Manager (PRM) as needed.
See Review And Approve Global Payroll Payroll Packages for information on reviewing and responding to open payroll support requests.
[DROPDOWN-OPTION] Managing Payroll Report Items Under Employee Details
Clients can add new or edit existing payroll items for an individual employee directly from the Payroll Report.
Select an Employee's Name in the Payroll Report to access Employee Details.
[DROPDOWN-OPTION] Add an Item Under Employee Details
Select Add Item to create a new payroll item for an individual employee.
Select a Payroll Item from the dropdown menu of G2N items
Enter an Amount. Then, select Add Item to submit.
[DROPDOWN-OPTION] Edit an Item Under Employee Details
Double click a field to enable editing. Type into the field to edit the value.
Note: The new amount entered will save automatically when the client clicks outside of the field.
If the item selected for editing is a Recurring Item, clients will receive a notice confirming that the changes will only apply to this cycle. If the client needs to change the rule for future cycles, they can do so on the employee’s contract page.
Select OK to confirm and continue to edit.
[DROPDOWN-OPTION] Delete an Item Under Employee Details
Select the Action Menu (Three Dots) Icon. Select Delete to remove an item.
If the item selected for deletion is a Recurring Item, clients will receive a notice confirming that the item will only be removed from this cycle. If they need to change the rule for future cycles, they can do so on the employee’s contract page.
Select OK to confirm and delete the value for this payroll cycle.
[/DROPDOWN]
How to perform Bulk Edits to a Global Payroll Report
Clients can use the Bulk Edit option to change several payroll items on the report at once. Download the payroll report in a .CSV format and update the file to reflect the changes. Then upload the file back into Deel to apply edits to the Payroll Report before submission.
✅ Step 1 - Click Bulk Edit
✅ Step 2 - Select Process Guidelines for File Upload
Clients will be prompted to edit in bulk by uploading a CSV file. Select one of the following options for file processing guidelines:
- Default guidelines by Deel
- Custom
[ACCORDION] Custom Guidelines
Select an existing custom process guideline from the dropdown box or select to create a custom rule from Organization Settings.
The client will then be prompted to complete the following steps:
- Insert the Payroll Template Name
- Select number separator
- Specify the number of rows for the header
- What row contains the header names?
- Add/Delete Custom Column to the Payroll Template
Review the details and select Create Template to generate custom guidelines.
Once the template has been created, this action will be reflected under the Payroll Report Process Guidelines section. Select the name of each rule to edit the parameters as needed.
Return to the Payroll Report to resume the Bulk Edit process using the custom guidelines.
[/ACCORDION]
✅ Step 3 - Click Download to download and edit CSV Template
Any variable payroll data can be bulk edited in the template, including monetary details and time off.
Clients can also edit the template to include only the specific payroll items they want.
✅ Step 4 - Upload the edited CSV file
Clients can drag the file into the box or upload it from their computer.
Click Update
✅ Step 5 - Submit the Payroll Report
Once the client submits their report, any changes will only be included in the following payroll cycle.
They must give final approval of the payroll package once Deel returns it to them.
Adding entity-specific G2N Items in Payroll Report
✅ Step 1 - Edit Entity Details
Select Organization Settings on the Dashboard and select View Entities.
Select an available entity from the list. Select Edit under Entity Details.
✅ Step 2 - Review G2N Grouping
Clients will see a list of G2N payroll items grouped by:
- Global Deel mapping
- Entity-specific G2N items
Select the items to be shown in the payroll report and click Next.
✅ Step 3 - Click Update
If the desired G2N item is not available in the dropdown menu, please reach out to a Customer Success Manager or contact us 24/7 via Live Chat so Deel can assist.