This article is for independent contractors who want to submit, view, adjust, or upload an invoice on Deel.

The invoice details will depend on what type of contract you have: Fixed, Pay As You Go, or Milestone. 

Deel has a standard invoice template, but you have the option to upload your own invoice.

In this article:

How to invoice your client

How to upload your own invoice

How to add adjustment to your invoice

Frequently Asked Questions

How to invoice your client

There are three types of independent contractor contracts: Fixed, Pay As You Go, and Milestone.

Each type of contract has its own invoicing process.

When using a fixed contract 

Invoices are generated automatically, based on your contract details. You can download the invoice preview before the due date on your contract page as shown below:

Note: The invoice won't be visible here if the status is "processing" 

When using a Pay As You Go contract 

Contractors with a Pay As You Go contract can not generate an invoice and be paid until they submit hours for approval.

✅ Step 1 - Select the Contract Overview tab and submit work

Enter the hours worked, date, and a description. You can attach files and receipts, if needed.

If your client enabled the "Only Client Can Submit Work" option during the contract creation, then you will not see a submit work section. Your client will be responsible for submitting hours.

✅ Step 2 - Click Add Submission

You will see the hours submitted in the invoice details section.

If you made a mistake, you can delete the submitted work by clicking the blue garbage bin.

✅ Step 3 - Review invoice

You can download the invoice preview on your contract page.

No invoice will be generated in payroll cycles when no work is submitted. 

All work submitted after the current cycle ends will be added to the following invoice cycle.

When using a Milestone contract

When you have completed a milestone you can mark it as completed from your Contracts page.

Deel will generate an invoice and forward it to your client for approval.

You can not add adjustments to Milestone contracts.

How to upload your own invoice

Deel has a standard invoice template, but you have the option to create your own invoice and upload it directly to the contract. This invoice will supersede Deel's standard invoice.

The standard invoice appears in the Invoices tab after the client has paid it. There will be an option to upload your own invoice

✅ Step 1 - Add your custom invoice

Select the (1) Invoices tab, click the (2) Options Menu next to the invoice you want to replace, and click (3) Replace with custom invoice

✅ Step 2-  Click or drag invoice file into the box to upload invoice

✅ Step 5 - Click Submit Invoice 

How to add an adjustment to invoice

Independent contractors with Fixed and Pay As You Go contracts can adjust details such as expenses and overtime on their invoices. Invoice adjustments are not available for Milestone contracts, since they don't have invoice cycles.

Adjustments will be added to the invoice and must be approved by the client.

Once approved, the adjustments are added to the current invoice cycle. Your client can choose to pay you out of cycle before the official payment due date.

You will see the funds in your account once the invoice payment has been processed.

✅ Step 1 – Select the contract from your Dashboard 

 

 

✅ Step 2 – Click Add Item 

 

 

✅ Step 3 – Select the adjustment type and add details

Contractors can make the following adjustments:

• Bonus
• Commission
• Deduction
• Expense
• Overtime
• Other

A VAT adjustment can be made to your invoice but this adjustment type must originate from your client, so please reach out to them directly. Deel does not provide legal advice on VAT.

Your client may have created customized expense categories for you to choose from.

If special categories have been created, you will see them in the Add Payment Item dropdown list. Fill in the date of the adjustment, and add a description. You can also make this a recurring adjustment.

 

✅ Step 4 – Click Submit

 

 

FAQs

[ACCORDION] What if my client has not approved work that I completed?

Deel was built on the premise of ensuring trust and safety between clients and contractors.

We encourage our clients and contractors to try and settle conflicts between themselves. Deel does not provide a Resolution Center and does not mediate any disputes. 

 

[ACCORDION] Is there a limit to expense adjustments?

Possibly. Your client may have created customized expense categories for you to choose from. If your client has set a maximum limit for expenses, it will be listed under the Amount box.

 

[ACCORDION] Where can I see my adjustments for the current invoice cycle?

You can select the Invoice Details section from your contract overview page.

Any adjustment you make will be set as pending and must be approved or denied by the client.

You can choose to delete an adjustment by clicking the blue trash bin.

 

[ACCORDION] Can I delete an invoice adjustment?

Yes, you can delete an adjustment by clicking the blue trash bin next to the adjustment in the Invoice Details section.

 

[ACCORDION] Can I adjust an invoice after its been finalized and issued?

Technically, a finalized invoice cannot be adjusted or edited. When you select to edit an invoice that has already been issued, Deel will generate a replacement invoice instead. 

A credit note is automatically issued to cancel out the original invoice. A new invoice is then generated automatically, replacing the original. The new invoice will reflect the changes that you entered and be available right away in Deel. 

[ACCORDION] When does my invoice cycle end?

Select the Contract Details tab on your contract.

Invoice cycle information is listed in the Payment Details box.