This article explains how Deel HR clients can create their own customized document types for workers to read, sign, or upload.
With Deel HR, you can upload your own document with static information or use our document editor to incorporate dynamic information for each worker like name, address, email, job title, salary, and more!
You can choose to make these documents mandatory or optional, and it is easy to manage worker documentation directly on the Deel platform.
In this article:
How to create or upload a document
✅ Step 1 - Select Organization Settings
✅ Step 2 - Select the Custom Documents box
Click View to custom contract templates and documents that can be requested to workers.
✅ Step 3 - Click Create Document
New direct employees can still complete their onboarding before they upload your requested custom documents.
✅ Step 4 – Select required worker action
You can require your workers to take the following actions:
- Upload a document to Deel. You can also upload a single pdf file that will be used as a template.
- Acknowledge that they have read the document that you will create on Deel or upload separately.
- Sign the document that you will create on Deel or upload separately. You can sign the document or require only the worker signature.
You can choose if uploading the document is a mandatory or optional action.
If you make it mandatory, it will become required for both active workers and for new workers as part of the onboarding process. Your current workers will be notified to take action.
✅ Step 5 – Select worker type
You can send your documents and request action for all worker types except EOR.
Select either all worker types or Selected worker types and choose from the following:
- Independent Contractors (individual)
- Independent Contractors (entity)
- Deel HR Direct Employees
- Global Payroll Direct Employees
✅ Step 6 – Select countries
You can send your document to workers in all countries or regions, or only to selected countries.
If the country you selected has separate regions or states, you can further narrow down your list.
✅ Step 7 – Add document details
Name and describe your custom document, and you can also add a tag to the document for easier classification.
✅ Step 8 – Review and send
Review your document details and requested worker action, then click Create and Send.
If you want to change the document details you can return to the previous steps.
✅ Step 9 – Manage documents
Once you have created your document, it will be added to your Document Management tab under Organization Settings.
From here, you can see and view all your documents, the required worker action, and tag details.
Managing your documents
Select the Organization Settings tab and click View on the Custom Documents box.
From here, you can see and review all your documents, the required worker action, and tag details.
You can select Manage Tags to create new tags or edit existing tags for your documents, for easier identification
Select the options menu for a document to preview it, duplicate the template, or delete it.