Deel now supports uploading PDFs, placing fields directly on documents, and collecting signatures within the platform.

With this, you can:

Upload a PDF and place fields directly on the document
Add signature and text input fields
Collect signatures embedded within the document
Send documents to internal and external signers
Allow external users to sign via a guest page with OTP verification
Access a complete audit trail
Save documents as reusable templates

Uploading a PDF and Adding Fields

Step 1 - Add the document

Go to People > Documents > Custom Documents > Add document

Step 2 - Select the document type

Select the create my own document option, followed by Review and Sign as the action required. Choose who needs to sign the document and whether it is mandatory or not.

Step 3 - Set the delivery options

Step 4 - Add the document details

Select Upload a PDF. Upload your file and click Add fields.

In the editor, you can drag and drop fields onto the document. Fields can be placed anywhere on the document and resized.

Step 5 - Send a document for signing

Once all the signatories fields have been placed in the document, click Continue to review and send the document.

Signing Experience

Workers

Receive a notification and task in Deel
Open the document from their task list or profile
Complete text fields
Sign in the designated signature fields

Signatures are rendered directly on the document where the field was placed.

External signers

Receive an email with a document link
Enter a 6-digit OTP to open the document
Complete required fields
Enter a second 6-digit OTP to confirm signing

No Deel account is required.

Signed Document

After signing:

Signatures and inputs are embedded in the document
A detailed audit trail is appended as a final page

The audit trail includes:

Timestamps (sent, opened, viewed, signed)
IP address
User agent
OTP verification timestamps

This is shown in the completed document view.

Note

Deel's E-Signature Functionality supports Simple Electronic Signatures (SES). SES is a widely recognized and valid form of electronic signature in many geographies where Deel operates. Where certain jurisdictions statutorily require wet-ink signatures for certain kinds of documents or contracts, Deel acts accordingly.

Templates

After placing fields, you can save the document as a template.

Templates retain field placement
They can be reused without reconfiguring fields

Where Documents Appear

Completed documents are stored in Deel
Worker-related documents appear on the worker profile
Other storage depends on the workflow using the document