This article explains how the off-cycle US Payroll process works and how US Payroll clients can run an off-cycle payroll from their Global Payroll home page.

The same payroll report items that can be submitted during a normal cycle can also be submitted via off cycle.

In this article:

Off-cycle processing timeline

How to create an off-cycle report for employees

Important details on off-cycle processing

Off-cycle US Payroll process

1.  Create Off-Cycle Payroll: Select the entities and employees to be included in the off-cycle payroll.
2.  Submit Payroll Report: Add payroll items and submit the payroll report for processing.
3. Payroll Processing: Deel will complete processing within 1 business day and notify the client once this is done.
4. Approve Off-Cycle Payroll: The client will have 1 business day to approve the off-cycle payroll.
5. Fund Payroll: Fund the off-cycle payroll.
6. Employees Get Paid: If employees are paid via Deel (Payment by Deel method), it will take between 1 and 3 business days for the payment to arrive after funding the off-cycle. If employees are paid directly by the client, a list of payments to be made will be provided, similar to a regular cycle.

How to create an off-cycle

✅ Step 1 – Enter off-cycle details

Select the Payroll icon on the homepage and select the Global Payroll tab. Click Create Off-Cycle. Select the legal entity for the report and click Continue. 

✅ Step 2 – Select employees

Select the employees to include in the off-cycle report. Mass-selection of all employees in the entity is also possible. Click Continue.

✅ Step 3 – Set the Payment Date 

Select a date from the calendar for the off-cycle payment.

Please note that you cannot select a pay date that is within the processing window of another payroll, and certain dates (like holidays) may be blocked in order to prevent processing errors.

If a date is blocked out then you will not be able to select it on the platform:

✅ Step 4 – Review and Submit 

You can now add items for this off-cycle. The same report items that can be submitted during a normal cycle can also be submitted in your off-cycle report. Variable payroll data can also be bulk edited in the template, including monetary details and time off.

✅ Step 5 – Approve and Submit Report

After confirming the off-cycle payment details, click Submit Report. Note that no further changes can be made after this step.

✅ Step 6 – Fund the Payroll

After approving the off-cycle payroll, select Pay Funding to fund the off-cycle payroll.

Important Details on Off-Cycle Processing

• You cannot select a pay date that falls within the processing window of another payroll
  
  
• Certain days may be blocked out in order to prevent payment processing errors
  • This is because processing time is needed due to federal holidays, bank schedules, and end-of-cycle calculations
    
    
• To allow time for processing, the Deel app will block pay dates that are within 4 business days before a regular pay cycle
  
  
• You cannot select past dates for future payrolls
  
  
• You can make an off-cycle payment on the regular pay cycle date itself