Deel allows clients to add and manage the legal entities associated with their organization. Legal entities enable clients to attribute revenue for each account correctly.
All contracts will be associated with the organization and its legal entities, and company details can be found under each entity.
An organization describes the whole company and represents the people employed by the same legal entity.
- One organization can have multiple legal entities and groups.
A legal entity represents a company officially registered with the relevant authority of each country. An entity belongs to one organization but can have many groups.
A group on Deel is a collection of workers joined together based on the client’s criteria. Legal entities and groups are not related.
1. Access Legal Entities Management
This workflow explains how to open the Legal Entities Management page, where you can view, filter, and manage all entities linked to your organization.
Overview
By following the steps below, you will see a table listing each legal entity along with its country, payroll type, status, and employee count. This page is the starting point for any entity-level action, such as editing details or archiving the entity.
Prerequisites
- You must have permission to access Organization Settings in Deel.
Step-by-Step Instructions
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Open Organization Settings
From the Deel dashboard, click the gear-shaped Organization Settings icon in the upper-right corner of the header.
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Navigate to Entities
In the left side-bar of the Organization Settings page, select Entities.
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View the List of Legal Entities
The Entities page displays a table of all entities in your organization. Use the search bar and filters (Country, Status, Payroll type, Payroll status) to refine the list.
Verification
You have successfully opened Legal Entities Management if you see a table with columns for Country, Entity name, Payroll type, Status, and Employee count.
Troubleshooting
- Entities option not visible: Confirm you have the correct permissions. If not, contact your Deel administrator.
- No entities listed: Verify that your organization has entities configured, and clear or adjust any active filters.
- Page does not load: Refresh the browser or try another browser. If issues persist, contact Deel Support.
Tips
- Use filters to quickly locate a specific entity.
- Check the Status column for any entities that need attention (e.g., not marked Completed).
- The Employees column helps you monitor entity utilization.
2. Archive an Entity
Archiving an entity removes it from active use without deleting past data. This workflow explains how to archive an entity and the conditions that must be met before you can do so.
Preconditions
An entity can only be archived if all of the following are true: * There are no active contracts under the entity. * Global Payroll is not enabled for the entity. * The entity is not the only entity in the organization. * There are no pending payments associated with the entity.
Steps to Archive
- Follow the steps in Access Legal Entities Management to open the Entities page.
- Locate the entity you wish to archive and click View to open its details.
- Click Archive Entity.
- Confirm the archive action in the pop-up dialog. Deel will validate that all preconditions are met. If any requirement is not satisfied, you will see an error message explaining what must be resolved first.
After Archiving
- The entity will move to an Archived status and disappear from the default Active entities view.
- You can reveal archived entities by selecting the Status = Archived filter on the Entities page.
- Archived entities can be re-activated by contacting Deel Support.