This article explains how clients can add and manage multiple types of addresses for entities and manage UBO (Ultimate Beneficial Owner) and controller information.
Check the Entity Management: Adding and Managing Corporate Representatives article for more on how to add and manage Directors, Legal Representatives, Powers of Attorney (PoA), and Agents for Service
Adding Addresses
Clients can add the following address types:
- Registered address
- Billing address
- Mailing address
And a primary address can be set for each category for correspondence and mailing.
✅ Step 1 - Open the entity
From the home page, navigate to Organization Settings, and click View under the Entities card. Then, select the desired entity.
✅ Step 2 - Add the address
Click the Addresses tab, then select Add Address.
In this section, clients can view all the previously added addresses.
✅ Step 3 - Add the required information
Clients are required to provide the address details and upload a lease or service agreement.
Once an address has been added, clients can edit or deactivate it. However, addresses cannot be deactivated if they are set as registered or mailing addresses; they must first be replaced with another address before deactivation.
Additionally, clients can track all events related to an entity, such as address changes, through the Audit Trails section in the entity details.
Adding Ultimate Beneficial Owner (UBO)
✅ Step 1 - Open the entity
From the home page, navigate to Organization Settings, and click View under the Entities card. Then, select the desired entity.
✅ Step 2 - Add UBO
Click the UBO tab, followed by the Add UBO. Clients will have the option to add a registered user or to enter them manually.
Once the UBO has been added, clients will see them in the tab, from where they can edit or delete them.
Generating Report
Clients can generate reports on addresses and UBO by navigating to their dedicated tab and clicking View Report, followed by Export. If available, clients can toggle the options for the columns they want to include in the export.
The export can be downloaded in CSV, PDF, or XLSX format.