This article explains how Global Payroll clients can integrate Workday to their Deel accounts and automate the onboarding process for their Global Payroll Direct Employees.
We can also help you set up this integration even if you don't have technical experts within your organization.
In this article:
Before you start
Please ensure that you have the correct permissions in both Deel and Workday:
- You must be an Org Admin, IT Developer Admin, or Integrations Admin-People to set up this integration.
- You must have Workday permissions to be able to create integration system users and set up/amend security groups.
In addition, you will need to ensure:
- You confirm all entities and countries within your organization's scope
- Employees are assigned to the correct pay groups per entity.
- You configure a PECI feed for each entity.
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You confirm the data flow needed with your Deel Onboarding Manager by verifying the mandatory Global Payroll contract and country-specific fields, as well as optional PTO & leave, bonuses, expenses, allowances, OTP, and payslip functionalities
The PECI integration is done via Secure File Transfer Protocol (SFTP), which is a highly technical process.
Please contact us for assistance with having a Workday consultant help implement the integration.
Setting up the Integration
✅ Step 1 - Select Apps & Integrations from your Home Page
Select the Workday app and click Connect to begin.
After you review the integration information click Continue to proceed.
You must be an Org Admin, Integrations Admin, or Integrations Admin-People to set up this integration.
✅ Step 2 - Obtain your Workday tenant and domain
Go to Workday and search for Public Web Services from your dashboard to locate available Workday webservices.
From the list of web services, select Human Resources (Public).
Select the options menu next to Public, select Web Service, and then select View WSDL.
You may have to wait for the page to fully render.
Once the page has fully rendered scroll to the bottom to locate the WSDL URL. It will have a format similar to:
https://wd2-impl-services1.workday.com/ccx/service/thecompany/Human_Resources/v35.0
You will need to retrieve two key pieces of information: the Domain and the Tenant.
PLEASE NOTE: the domain and tenant fields are case sensitive.
The URL is always structured as:
https://{{ domain }}.workday.com/ccx/service/{{ tenant }}/Human_Resources/{{ version }}.
You will need to save this information to enter into Deel. Using our example URL above, the domain and tenant would be:
Example domain = wd2-impl-services1
Example tenant = thecompany
✅ Step 3 - Enter domain and tenant
Return to your Deel integration screen and enter the domain and tenant.
✅ Step 4 - Create and enter your Workday username and password
Please note that this is not your own username and password but those of the integration system user-account responsible for making Workday API requests to deliver data to Deel.
Return to Workday and follow these steps:
- Search for Create Integrations System User from the dashboard
- Create a user name and secure password and click OK to close the pop-up.
- Click Done to create your integration system user.
- Return to Deel and enter the username and password credentials and click Validate & Continue
✅ Step 5 - Review the Customer Agreement
You must review and acknowledge the terms and conditions of the integration. The current functionality is inbound and was built without the support of Workday. These terms and conditions are subject to change in the future.
After you select the box, click Complete Connection.
The Workday integration will automatically sync daily at 3am GMT.
✅ Step 6 - Continue to technical setup
Congratulations! You've made it this far. At this point, you can click Exit and select the Yes, Save and Leave option if you'd like to take a break and complete the rest of the set-up later.
You can pick up where you left off by returning to your Workday integration console. Select Apps & Integrations from your home page and select the Workday tile.
You will see a badge on the tile that says 'incomplete'. This will remain until you have completed the rest of the set-up.
Technical Setup
Deel will set up an SFTP to which PECI feeds have to be sent per entity. For this SFTP, please provide your Onboarding manager with the following information:
- Whitelisted IP
- Pgp public key
- Ssh public key
Your Onboarding Manager will send you the credentials needed to access the SFTP once it has been set up.
Please also note that you will need to share your PECI encryption key with Deel, as well as respect the PECI file naming convention :
Deel_PAYGROUP_DATE_Workdayappendix
Global Payroll Employee Onboarding plugin
Once the Workday integration is successfully connected, you can enable the Onboarding Plugin.
This plugin helps you map and generate draft contracts.
Please note that your organization must first be enabled for Global Payroll to use the plugin.
Map the Entity, Workday pay group, and Deel group
You will need to map every Deel entity that is within the scope of the integration to a Deel group and also to a Workday pay group.
Please note that each entity can only be mapped once, so please ensure to set up pay groups per country and not per city.
To be able to see a paygroup, PECI file has to be sent first, otherwise it won’t be visible in the dropdown list.
Data Mapping
After completing the initial setup, your Onboarding Manager will then map your data fields in Workday to correspond with the data fields on Deel.
The process involves mapping generic and country-specific fields by name from Workday to Deel using the PECI file.
Testing
With the help of your OBM and our Technical Operations group, you will also agree on and conduct test scenarios to ensure Workday operates as desired before moving to a production environment.
Your OBM will verify your requirements against the test cases supported by Workday, and create appropriate tracking and validation methods.
You will be required to share your PECI files per entity with Deel for each test scenario.
FAQs
Can I complete this integration if I do not have technical experts on my group?
Deel offers an end-to-end implementation service in collaboration with Workday consultants, which includes complete set up and testing in a sandbox environment first.
Please approach your Onboarding Manager if you are interested in this service.