Workday allows employees to view and download their payslips directly within its interface without storing these documents in Workday itself. This feature ensures that you have real-time access to your payslips while maintaining data security and efficiency. Here's how it works:
a. Go to Worker Profile > Pay > Payslips in Workday, the system automatically contacts the external payroll vendor's REST APIs to fetch a list of your available payslips.
b. Click on a specific payslip link, Workday will then retrieve that individual payslip from the external vendor, allowing you to view and download it directly within the Workday environment, without actually saving the document in Workday.
Setting up the Integration
Step 1 - Select the App Store tab on your home page
Select the Workday app and click Connect to begin.
After you review the integration information click Continue to proceed.
You must be an Org Admin, Integrations Admin, or Integrations Admin-People to set up this integration.
Step 2 - Open the EOR - Payslips and Tax document sync Plugin
Click the Enable button in the EOR - Payslips and Tax document sync box, it will show you the following screen that must be filled in the next steps
Step 3 - Create External Payroll Vendor in Workday
Create an External Payroll Vendor in Wokday if a Vendor does not yet exist.
Ensure External Payslips is selected as the Feature.
Step 4 - Create External Payroll Vendor Mapping
Once the vendor is created, it needs to be mapped to the required environments.
Select the Vendor and applicable Environment.
Step 5 - Create Public Private Key Pairs
Once the user selects OK, they will be required to create Key Pairs.
Name the Key Pair and select Do Not Allow Regeneration.
Once the Key Pair has been created select Active.
The Public Key generated in this step must be entered in the Public Key field of Deel's plugin of Step 2
Step 6 - Feature Configuration
Configure Attribute and Value (URL) to the applicable Feature.
Select Retrieval Endpoint as the Attribute and insert the URL listed in Deel's field Payslips Retrieval URL from Step 2
Step 7 - Maintain Pay Group Vendor Associations
Link the Pay Groups associated to the relevant Payroll Vendor.
Step 8 - Enable Deel's Plugin
Once all the previous steps are done, click on the Enable button from the EOR Payslips and Tax document sync Plugin in Step 2
Payslip Security Access
Workday administrators are unable to view employees’ payslips on Workday using this method (The REST API method of Workday does not cater for this context currently). Only Employee Self Service Users can access their own payslips while logged into their profile.