Workday GPC integration guide

This article explains how to prepare Workday GPC and Deel so that they can exchange data and how to connect them using the integration.

The Workday GPC integration is organized in plug-ins, where each plug-in is responsible for the sync of a specific part of the data. To be able to sync data between Workday GPC and Deel, configurations must be done on both Workday GPC and Deel.

In this article

• Before you begin
• Integration overview
• Set up Data Changes On Demand (DCoD)
• Set up recurring payments
• Set up one-time payments
• Set up paid time off PTO)
• Set up Additional Payroll Data (APD)
• Set up External Payroll Documents (ExPD)
• Set up External Payroll Results (ExPR)
• Set up Global Payroll Hub (GPH)
• Set up cost center sync
• User operations
• Workday GPC integration reference

Before you begin

To configure the Workday GPC integration, make sure to have:

• The user used to set the integration up must have the necessary security permissions to perform the tasks in this guide. Some examples are: Integration Administrator, Payroll Interface Administrator, and Payroll Integration Administrator.
• Third-party pay groups set up in Workday.
  • Pay groups must have the option Used in Payroll Interface enabled.
• GRID enabled for your Workday tenant. Contact your Workday representative to ask for GRID to be enabled on your tenant.
• Workday Payroll Interface set up in Workday.
• A Third-Party Payroll Organization set up in Workday.
• Third-Party Payroll Earnings and Deductions defined in Workday.
  • Entities and pay groups set up in Deel.
• Global Payroll enabled for the entities.
• A list of the fields to be mapped between Deel and Workday. This list depends on your needs, talk to your Deel integration specialist to receive guidance on the fields. For more info, see Data mapping.
• If you plan on syncing paid time off (PTO), one-time payments (OTP) or recurring payments, make sure to discuss it with your Deel representative before you start the integration. We must set these up for you first, so that they can be mapped when configuring the integration.
• (Optional) If you want to set up ExPD and you're already using the External Payslips REST API technology, you must disable that first.

Integration overview

The Workday GPC integration is organized in plugins, where each plugin is in charge of the sync of specific parts of the data between Workday GPC and Deel. Each plugin is accessed from the main integration page and is set up independently.

Supported business processes

For a full list of supported business processes, visit List of supported business processes.

This section provides basic information about each plugin to help you gain a better understanding of the integration.

The following diagram illustrates the plugin structure and how it maps to Workday features and data being synced.

For a full list of data synced with the integration, see Data mapping.

People match plugin

The people match plugin is enabled by default and works behind the scenes to make sure that the right profile in Workday is matched to the right profile in Deel.

The plugin uses worker emails and other identifying information to ensure that each match is unique.

People data sync (DCoD) plugin

The people data sync plugin is responsible for syncing the core HR info required for processing payroll with Deel. This plugin relies on Data Changes on Demand (DCoD) to work.

In order to sync the information between the 2 systems, data must be mapped so that each field in Workday corresponds to a field in Deel. The mapping interface is only accessible to Deel representatives–Work together with them to set up the mapping based on the data dictionary.

For setup information, visit Set up Data Changes On Demand (DCoD).

Additional payroll data plugin

The additional payroll data plugin where you can manage the sync of Additional Payroll Data (APD) between Workday and Deel.

For more information, visit Set up Additional Payroll Data (APD).

One time payment sync plugin

The one-time payment sync plugin is responsible for syncing information about bonuses, commissions, and other payments that are not regularly paid. This way, such information can be included in the payroll when it's processed. This plugin relies on Data Changes on Demand (DCoD) to work.

Recurring payment sync plugin

The recurring payment sync plugin is responsible for syncing information about regular payments that are not part of the core salary packages, such as allowances and deductions. This way, such information can be included in the payroll when it's processed. This plugin relies on Data Changes on Demand (DCoD) to work.

External Payroll Documents (ExPD) sync plugin

The external payroll documents (ExPD) plugin where you can manage the sync of ExPD between Workday and Deel. After enabling it, the plugin lets you configure what documents you want to sync.

For more information, visit Set up External Payroll Documents (ExPD).

External Payroll Results (ExPR) sync plugin

The external payroll results (ExPR) plugin where you can manage the sync of ExPR between Workday and Deel. When setting up the plugin, you will be asked to map the pay groups between the 2 systems.

For more information, visit Set up External Payroll Results (ExPR).

Global Payroll Hub

The Global Payroll Hub plugin is responsible for submitting to Workday payroll cycle information that can be leveraged in the Global Payroll Hub.

Set up Data Changes On Demand (DCoD)

This section covers the Data Changes On Demand (DCoD) setup for the Workday GPC integration. For more information on user operations enabled by DCoD, visit Integration-related user operations.

Data Changes On Demand Workday setup

This section covers how to set up Data Changes on Demand in Workday.

Activate the required DCoD domains

For the DCoD feature to properly work, check whether the required domains are active and, if not, activate them. The list of required domains for DCoD to work is available in Security permissions reference.

To activate the required domains:

1. Open a domain. You can find it by using the domain: prefix. For example, domain: Set Up: Payroll Interface.

2. In the Domain Security Policy section, use the related actions to enable the policy by going to Domain Security Policy > Enable.

3. On the following screen, confirm the domain security policy enablement.

4. (Optional) Repeat from step 1 for the remaining domains.

For more information on how to activate a domain, visit Steps: Set Up Data Changes on Demand in the Workday Community.

Create an integration system user (ISU)

To create an ISU:

1. Launch the task Create, Integration System User.

2. Fill in the user info and complete the creation.

Since the integration system user is used to make API calls, we recommend activating the option Do Not Allow UI Sessions, which will prevent users from logging in as the ISU from the Workday UI.

For more information, visit Create Integration System User for Data Changes on Demand in the Workday Community.

Set the ISU's password to never expire

We recommend adding the ISU to the list of users exempt from password expiration. For detailed instructions, visit Can An Integration System User (ISU) Account Be Exempted From Password Expiration? in the Workday Community.

Create a security group and assign the security permissions to it

To create a security group:

1. Launch the task Create: Security Group.

2. Based on your organization's security practices, select one of the available security group types:

• Integration System Security Group (Constrained)
• Integration System Security Group (Unconstrained)

Choosing a security group

When creating an integration system security groups in Workday, you can choose between Constrained and Unconstrained. Each has trade-offs in terms of performance and support.

• Unconstrained security groups (Recommended by Workday). This approach is faster on Workday’s side, but syncs may take longer in Deel depending on how many workers you have.
• Constrained security groups. This approach is slower on Workday's side, but syncs are faster in Deel, and may require additional security configuration.

🚧 We cannot advise on your organization's security configuration

If you need to implement constrained groups, we recommend to speak with your Workday representative.

3. Assign a name to the group and save your changes.

4. Assign the integration system user created in the previous step to the group, then save your changes.

5. Use related actions to navigate to Security Group > Maintain Domain Permissions for Security Group and assign all the permissions listed for the DCoD feature in Security permissions reference.

For more information, visit Create Integration System User for Data Changes on Demand in the Workday Community.

Activate pending security policy changes for DCoD-related domains

To activate the pending security policy changes:

1. Launch the task Activate Pending Security Policy Changes.

2. Enter a comment with the reason for the change and save your changes.

For more information, visit Activate Pending Security Policy Changes in the Workday Community.

Register API client for DCoD

To register the API client:

1. Launch the task Register API Client for Integrations.

2. Enter a name and fill the API client info as follows:

3. Copy the client ID and client secret and store them for future use.

For more information, visit Register API Clients for Integrations in the Workday Community.

Generate a refresh token

To generate a refresh token:

1. Launch the View API Clients report and go to the API Clients for Integrations tab.

2. Copy the URL in Workday REST API Endpoint and store it for future use. Some parts of the URL will be needed to connect to Deel. For more information, see URL breakdown.

3. Locate the API client previously created and, using the related actions, go to API Client > Manage Refresh Tokens for Integrations.

4. Select the workday integration user account previously created.

5. Generate a refresh token and store it for future use.

For more information, visit the Next Steps section in Register API Clients for Integrations in the Workday Community.

Create an integration system

To create an integration system:

Avoid creating multiple integration systems

Creating an integration system should be only done once. If you have already created the Data Changes on Demand integration system, you can skip this step.

1. Launch the Create integration system task.

2. Fill the system info and select the Data Changes on Demand template.

3. Save your changes.

For more information, visit Create Integration System in the Workday Community.

Create an external payroll vendor with the DCoD feature

To create an external payroll vendor:

1. Launch the task Create External Payroll Vendor.

2. Select the Data Changes on Demand feature and save your changes.

When setting up additional features like additional payroll data or ExPR later, you will come back to this task to add the features to the external payroll vendor.

Create an external payroll vendor mapping with the DCoD feature

To create an external payroll vendor mapping:

1. Launch the task Create External Payroll Vendor Mapping.

2. Select the external payroll vendor created previously, select an environment, then save your changes.

3. On the following page, create a new x509 private key pair, then set it as active. We recommend activating the Do Not Allow Regeneration option for security reasons.

4. In the Feature Configuration section, add the Data Changes On Demand feature and give it the following attributes:

For more information, visit Create External Payroll Vendor Mapping in the Workday Community.

Retrieve x509 public key

To retrieve the x509 private key pair:

1. Launch the View External Payroll Vendor Mapping report.

2. In the Public Private Key Pairs section, hover on the key pair created previously, then use the related actions to go to x509 Private Key Pair > View Key Pair.

3. Copy the content of the Public Key field and store it for future use.

Enable DCoD for the required pay groups

To enable DCoD for the required pay groups:

1. Launch the Maintain Pay Group Vendor Associations task.

2. Add a new vendor with the following settings:

Pay groups can only be assigned to a single vendor

If you have multiple vendors and the pay group you want to assign to the new vendor is already assigned to another vendor, you will need to remove it from that vendor first and then assign it to the newly created vendor.

For more information, visit Maintain Pay Group Vendor Associations in the Workday Community.

Configure earnings

For payroll codes to be correctly synced to Deel, you must configure the external payroll earnings and deductions in Workday.

For more information, visit Steps: Define Third-Party Payroll Earnings and Deductions in the Workday Community.

Much of the configuration for external payroll earnings depends on your organization's needs, so we can't provide specific instructions. However, here are some high-level instructions:

1. Launch the task Maintain External Payroll Earnings.

2. Select the pay groups that you want to configure earnings for.

3. Configure the earnings following these guidelines, then save your changes:

• The Name field is what you will see in the Deel UI. Make sure you set it so that it's recognizable.
• The Code field is what workers will see in their payroll. Make sure you set it so that it's recognizable.
• Map each entry to the respective compensation element, so that it can be processed correctly in the payroll.
• Set the override frequency to Monthly.

For more information, visit Manage External Payroll Earnings in the Workday Community.

Create payment election rules

The payment election rules allow for payment information to be synced between Deel and Workday.

Much of the configuration for payment election rules depends on your organization's needs, so we can't provide specific instructions. However, here are some high-level instructions:

1. Launch the task Maintain Payment Election Rules.

2. Add a new rule, configure it following these guidelines, then save your changes:

• Set the Election Rule Type to Payroll Interface Rule.
• Set the pay groups that the rules must be applied to.
• Set the Default Payment Type for Add Initial Election to Direct Deposit.
• Set the Max Number of Elections to 1. We don't support split elections.
• Set the Default Payment Type Election to Manual.

3. Go to the rule's related actions > Integration IDs > Edit Reference ID.

4. Set the Reference ID Value to Deel_Payroll and save your changes.

5. (Optional) Repeat the steps for as many rules as needed.

Data Changes on Demand Deel setup

This section covers how to set up Data Changes on Demand in Deel.

Connect to Workday GPC

To connect to Workday:

1. Go to More > Apps and search for Workday GPC in the App Store.

2. On the integration page, click Connect Workday GPC.

3. Enter the information to connect to Workday GPC, then click Connect & go to settings. You will need:

• The base URL retrieved when generating the refresh token. Refer to URL breakdown to understand which part of the URL is needed.
• The client ID and client secret retrieved when registering the API client
• The refresh token generated earlier
• The public x509 key retrieved earlier

Set up people data sync

Once the integration is connected, it's time to enable the people data sync. People data sync works on a per-entity basis.

To enable the sync:

1. In the Plugins and settings tab, locate the People data sync plugin and click Enable to launch the wizard.

2. On the Configuration step, map the entities and groups to be synced, then click Continue.

3. On the Sync entities step, configure the sync schedule, then click Continue.

4. On the Data/item mapping step, confirm that the field mapping is correct or edit it as needed, then click Continue.

a. (Optional) If you have included country-specific fields, you can map them from the Country-specific items section.

Talk to your integration specialist

To be able to do the mapping, make sure that you're familiar with the data dictionary and that you agreed with your Deel integration specialist about the fields to map.

5. On the Review & confirm step, review your settings, then click Continue.

People sync is now enabled and will sync people data at the time scheduled. If you want, you can set up the sync for additional entities.

Setting up additional entities

Once the sync is enabled, you can set up the sync for additional entities. To set up additional entities, click on the People data sync plugin, click Add entity, then continue from step 2 of this section.

Set up recurring payments

This section covers the recurring payments setup for the Workday GPC integration. Recurring payments are part of DCoD and of the data to be synced to properly process payroll. For more information on user operations enabled by DCoD, visit Integration-related user operations.

Recurring payments Workday setup

Recurring payments are synced from Workday using DCoD. If you already set up DCoD, you can skip to the next section.

Recurring payments Deel setup

To configure recurring payments on Deel:

1. In the Plugins and settings tab, locate the Global Payroll - Recurring Payment Sync plugin and click Enable.

2. Click Configure next to an entity.

3. Map the Deel and Workday recurring payment types, then click Confirm.

4. On the confirmation dialog, confirm the mapping by clicking Enable.

5. (Optional) Repeat the steps for all the remaining entities.

Set up one-time payments

This section covers the one-time payments setup for the Workday GPC integration. One-time payments are part of DCoD and of the data to be synced to properly process payroll. For more information on user operations enabled by DCoD, visit Integration-related user operations.

One-time payments Workday setup

One-time payments are synced from Workday using DCoD. If you already set up DCoD, you can skip to the next section.

One-time payments Deel setup

To configure one-time payments on Deel:

1. In the Plugins and settings tab, locate the Global Payroll - One Time Payment Sync plugin and click Enable.

2. Click Configure next to an entity.

3. Map the Deel and Workday one-time payment types, then click Confirm.

4. On the confirmation dialog, confirm the mapping by clicking Enable.

5. (Optional) Repeat the steps for all the remaining entities.

Set up paid time off (PTO)

This section covers the PTO setup for the Workday GPC integration. For more information on user operations enabled by PTO, visit Integration-related user operations.

The setup is done in 2 parts:

• Paid time off Workday setup
• Paid time off Deel setup

Paid time off Workday setup

This section covers the PTO setup part done in Workday.

Activate the required PTO domains

For the PTO feature to properly work, check whether the required domains are active and, if not, activate them. The list of required domains for PTO to work is available in Security permissions reference.

For step-by-step instructions on how to enable domains, see Activate the required DCoD domains.

Assign users or groups to the PTO domains

After activating the domains, you must make sure that the right user or user groups are added to it, so that whoever is meant to access time off data can access it.

To add users or groups to a domain:

1. Check whether the users or groups have permissions for the domain.

1a. Open the domain. You can find it by using the domain: prefix. For example, Worker Data: Time Off (Time Off).

1b. In the Domain Security Policy section, use the related actions to edit the permissions by going to Domain Security Policy > Edit Permissions.

1c. Based on the domain, check that the right users or user groups are added to the Report/Task Permissions section. The list of recommended users or user groups to add to domains for each feature to work is available in Security permissions reference.

One way to add users to the relevant user group is by using the task Assign Users to User-Based Security Group.

2. In the Report/Task Permissions section, add the required security groups as listed in the Security permissions reference, then save your changes.

Add PTO to API client

To make PTO work, you must add PTO-related scopes to the API client you already created for DCoD.

1. Launch the report View API Clients.

2. Go to the API Clients for Integrations tab.

3. From the list, select the API client you created previously.

4. Use the related actions to go to API Client > Edit API Client for Integrations.

5. Add the required scopes for PTO as per the Scopes reference, then save your changes.

Activate pending security policy changes for PTO-related domains

To activate the pending security policy changes:

1. Launch the task Activate Pending Security Policy Changes.

2. Enter a comment with the reason for the change and save your changes.

For more information, visit Activate Pending Security Policy Changes in the Workday Community.

Paid time off Deel setup

After setting up PTO on Workday, you're ready to configure PTO on Deel so that data can start syncing.

PTO sync requires workers to have PTO registered

Time off types are retrieved directly from the worker's PTO because there's no API that can be used to retrieve them globally. For time off types to show up in the mapping, you must first set up and sync DCoD data.

To configure PTO on Deel:

1. In the Plugins and settings tab, locate the Global Payroll - Time Off Sync plugin and click Enable.

2. Click Configure next to an entity.

3. Map the Deel and Workday PTO types, then click Confirm.

4. On the confirmation dialog, confirm the mapping by clicking Enable.

5. (Optional) Repeat the steps for all the remaining entities.

Set up additional payroll data (APD)

This section covers the Additional Payroll Data (APD) setup for the Workday GPC integration. For more information on user operations enabled by APD, visit APD user operations.

Managing Additional Payroll Data

When syncing additional payroll data, data flows in 2 directions:

1. Deel > Workday

Deel sends Workday a detailed data structure that outlines the expected fields, data formats, allowed values, and validation logic. This information enables Workday to present employees with a form where they can fill the information. For example, enforcing that a bank country code is 12 characters long and contains only digits.

2. Workday > Deel

Users fill additional payroll data in Workday and receive real-time validation errors. Once employees have filled this information, Deel pulls it from Workday. The information is then used to process payroll as needed.

APD Workday setup

Activate the required APD domains

For the APD feature to properly work, check whether the required domains are active and, if not, activate them. The list of required domains for APD to work is available in Security permissions reference.

For step-by-step instructions on how to enable domains, see Activate the required DCoD domains.

Assign users or groups to the APD domains

After activating the domains, you must make sure that the right user or user groups are added to it, so that whoever is meant to access the additional payroll data can access it.

The step-by-step instructions are available in Assign users or groups to the PTO domains.

The list of recommended users or user groups to add to domains for APD to work is available in Security permissions reference.

Add APD scopes to API client

To make APD work, you must add APD-related scopes to the API client you already created for DCoD.

1. Launch the report View API Clients.

2. Go to the API Clients for Integrations tab.

3. From the list, select the API client you created previously.

4. Use the related actions to go to API Client > Edit API Client for Integrations.

5. Add the required scopes for APD as per the Scopes reference, then save your changes.

Activate pending security policy changes for APD-related domains

To activate the pending security policy changes:

1. Launch the task Activate Pending Security Policy Changes.

2. Enter a comment with the reason for the change and save your changes.

For more information, visit Activate Pending Security Policy Changes in the Workday Community.

Add the APD feature to the external payroll vendor

To edit the external payroll vendor and add the APD feature:

1. Launch the Edit External Payroll Vendor task and select the external payroll vendor created previously for DCoD.

2. Add Additional Payroll Data to the list of features for the vendor, then save your changes.

Edit the external payroll vendor mapping for the APD feature

1. Launch the Edit External Payroll Vendor Mapping task and select the external payroll vendor created previously for DCoD.

2. In the Feature Configuration section, add the Additional Payroll Data feature and give it the following attributes:

Enable APD for the required pay groups

To enable APD for the required pay groups:

1. Launch the Maintain Pay Group Vendor Associations task.

2. Add a new vendor with the following settings:

Pay groups can only be assigned to a single vendor

If you have multiple vendors and the pay group you want to assign to the new vendor is already assigned to another vendor, you will need to remove it from that vendor first and then assign it to the newly created vendor.

(Optional) Add APD to the worker profile

This task will make additional payroll data show up in a worker's profile so that they can fill it on their own. If APD isn't added to the worker profile, employees can fill their APD using the report My Additional Payroll Data.

For more information, visit Fill APD from the worker's profile.

More ways to let workers fill their APD

Having APD showing in the worker profile or using the My Additional Payroll Data report are just 2 ways to let workers edit their APD, but there are others.

For example, APD can be made available in the Benefits and Pay Hub, or integrating the task in the hiring process so that users can be asked to fill the info as they're onboarded. We recommend speaking to your Workday representative for additional guidance.

To add APD to the worker profile:

1. Launch the task Configure Profile Group.

2. Select the Pay for Worker Profile profile group.

3. Add the Additional Payroll Data section to the profile group, then save your changes.

Activate pending security changes again

At this point, you can activate the pending security policy changes again. Refer to Activate pending security policy changes for APD-related domains for more information.

APD Deel setup

Once the Workday setup for APD is complete, you must activate the APD plugin in Deel for APD data to start syncing correctly.

To activate the APD plugin in Deel:

1. From the integration's main page, locate the Global Payroll - Additional Payroll Data and click Enable.

2. In the upcoming screen, click Enable again.

After enabling the plugin you can sync data and workers will start seeing the additional payroll data to fill in Workday. For more information, see Fill APD from the Worker's profile.

Set up External Payroll Documents (ExPD)

This section covers the External Payroll Documents (ExPD) setup for the Workday GPC integration. For more information on user operations enabled by ExPD, visit ExPD user operations.

ExPD Workday setup

Activate the required ExPD domains

For the ExPD feature to properly work, check whether the required domains are active and, if not, activate them. The list of required domains for ExPD to work is available in Security permissions reference.

For step-by-step instructions on how to enable domains, see Activate the required DCoD domains.

Assign users or groups to the ExPD domains

After activating the domains, you must make sure that the right user or user groups are added to it, so that whoever is meant to access the additional payroll data can access it.

The step-by-step instructions are available in Assign users or groups to the PTO domains.

The list of recommended users or user groups to add to domains for ExPD to work is available in Security permissions reference.

(Optional) Activate pending security policy changes for ExPD-related domains

If you had to enable any of the domains listed in the previous section, you must activate the pending security policy changes with the task Activate Pending Security Policy Changes.

For more information, refer to the section Activate pending security policy changes for DCoD-related domains.

Add ExPD scopes to API client

To make ExPD work, you must add ExPD-related scopes to the API client you already created for DCoD.

1. Launch the report View API Clients.

2. Go to the API Clients for Integrations tab.

3. From the list, select the API client you created previously.

4. Use the related actions to go to API Client > Edit API Client for Integrations.

5. Add the required scopes for ExPD as per the Scopes reference, then save your changes.

Configure profile group for ExPD

To configure the profile group for ExPD:

1. Launch the task Configure Profile Group.

2. Select the Pay for Worker Profile profile group.

3. Add the following sections to the profile group, then save your changes:

• Payslips
• Tax Documents

ExPD Deel setup

Once you set up ExPD on Workday, you can now set up the Deel part.

Activate document sync

To activate the document sync:

1. From the integration's main page, locate the Documents sync plugin and click Enable.

2. Turn on the sync for the document types you want to sync.

The documents will start syncing at the next sync and workers will see them by going to their Workday profile > Pay and selecting the relevant tab.

Set up External Payroll Results (ExPR)

External Payroll Results (ExPR) allows payroll results to be sent from Deel to Workday as result lines, so that the relevant users can get visibility of the breakdown of their salary packages or create detailed reports of their earnings and deductions in the context of G2N calculations.

When setting up the integration, Deel automatically attempts to map payroll components between Deel and Workday. When a component cannot be mapped automatically, the integration will automatically create a new component in Workday.

Talk to your Deel representative before setting up ExPR

Setting up ExPR requires a clear understanding of what earning and deduction components must be mapped and their respective codes. Your Deel representative will assist you with the setup.

For more information on user operations enabled by ExPR, visit ExPR user operations.

ExPR Workday setup

This section covers the setup of ExPR in Workday. For more information, visit Steps: Set Up External Payroll Results Inbound Integration in the Workday Community.

Activate the required ExPR domains

For the ExPR feature to properly work, check whether the required domains are active and, if not, activate them. The list of required domains for ExPR to work is available in Security permissions reference.

For step-by-step instructions on how to enable domains, see Activate the required DCoD domains.

Assign users or groups to the ExPR domains

After activating the domains, you must make sure that the right user or user groups are added to it, so that whoever is meant to access ExPR can access it.

The step-by-step instructions are available in Assign users or groups to the PTO domains.

The list of recommended users or user groups to add to domains for ExPD to work is available in Security permissions reference.

(Optional) Activate pending security policy changes for ExPR-related domains

If you had to enable any of the domains listed in the previous section, you must activate the pending security policy changes with the task Activate Pending Security Policy Changes.

For more information, refer to the section Activate pending security policy changes for DCoD-related domains.

Add ExPR scopes to API client

To make ExPR work, you must add ExPR-related scopes to the API client you already created for DCoD.

1. Launch the report View API Clients.

2. Go to the API Clients for Integrations tab.

3. From the list, select the API client you created previously.

4. Use the related actions to go to API Client > Edit API Client for Integrations.

5. Add the required scopes for ExPR as per the Scopes reference, then save your changes.

Configure profile group for ExPR

To configure the profile group for ExPR:

1. Launch the task Configure Profile Group.

2. Select the Pay for Worker Profile profile group.

3. Add External Payroll Results for Worker to the profile group, then save your changes:

You can select custom reports to show this info

If you configured the external payroll results to be in a custom report, you can select the custom report to show this info. Remember that the name of the report chosen here will determine how the info is shown in the worker profile.

ExPR Deel setup

To set up ExPR on Deel:

1. From the Integration's main page, locate the External Payroll Results (ExPR) sync plugin and click Enable.

2. If it's the first time you're setting up ExPR, verify that your ISU has all the required permissions, then click Continue.

3. Map the Deel pay groups to the Workday pay groups, then click Continue.

4. Review the sync process details, then click Continue.

ExPR will automatically map the Deel payroll components to the Workday ones and sync result lines at the next sync. For information on how to leverage the result lines in Workday, visit Use ExPR for reporting.

Set up Global Payroll Hub (GPH)

GPH is a feature that leverages payroll data being synced, you must set up DCoD first for GPH to work successfully. This section covers the setup of the GPH feature for the Workday GPC integration.

For more information on user operations enabled by GPH, visit GPH user operations.

GPH Workday setup

Activate the required GPH domains

For the GPH feature to properly work, check whether the required domains are active and, if not, activate them. The list of required domains for GPH to work is available in Security permissions reference.

For step-by-step instructions on how to enable domains, see Activate the required DCoD domains.

Assign users or groups to the GPH domains

After activating the domains, you must make sure that the right user or user groups are added to it, so that whoever is meant to access GPH can access it.

The step-by-step instructions are available in Assign users or groups to the PTO domains.

The list of recommended users or user groups to add to domains for GPH to work is available in Security permissions reference.

(Optional) Activate pending security policy changes for GPH-related domains

If you had to enable any of the domains listed in the previous section, you must activate the pending security policy changes with the task Activate Pending Security Policy Changes.

For more information, refer to the section Activate pending security policy changes for DCoD-related domains.

Add the GPH feature to the external payroll vendor

To edit the external payroll vendor and add the GPH feature:

1. Launch the Edit External Payroll Vendor task and select the external payroll vendor created previously for DCoD.

2. Add Global Payroll Hub to the list of features for the vendor, then save your changes.

Edit the external payroll vendor mapping for the GPH feature

Assuming that you've already created an external payroll vendor mapping when setting up DCoD, you must now edit the mapping to add support for GPH.

1. Launch the Edit External Payroll Vendor Mapping task and select the external payroll vendor created previously for DCoD.

2. In the Feature Configuration section, add the Global Payroll Hub feature and give it the following attributes:

Enable GPH for the required pay groups

To enable GPH for the required pay groups:

1. Launch the Maintain Pay Group Vendor Associations task.

2. Add a new vendor with the following settings:

Pay groups can only be assigned to a single vendor

If you have multiple vendors and the pay group you want to assign to the new vendor is already assigned to another vendor, you will need to remove it from that vendor first and then assign it to the newly created vendor.

GPH Deel setup

Once the Workday setup for GPH is complete, you must activate the GPH plugin in Deel for GPH data to start syncing correctly.

To activate the GPH plugin in Deel:

1. From the integration's main page, locate the Global Payroll Hub and click Enable.

2. In the upcoming screen, click Enable again.

After enabling the plugin you can sync data and users with access to the Global Payroll Hub will start seeing the payroll cycle information. For more information, see View payroll cycle information in Workday.

Set up cost center sync

When using integrations, it's likely that you also want to automate the sync of cost centers. While cost centers are not synced through the integration, the ability to sync them requires some set up both in Workday and in Deel.

Cost center Workday setup

This section covers the steps needed to set up cost center sync in Workday.

Activate the required cost center sync domains

For the cost center sync feature to properly work, check whether the required domains are active and, if not, activate them. The list of required domains for cost center sync to work is available in Security permissions reference.

For step-by-step instructions on how to enable domains, see Activate the required DCoD domains.

Assign users or groups to the cost center domains

After activating the domains, you must make sure that the right user or user groups are added to it, so that whoever is meant to access cost center data can access it.

The step-by-step instructions are available in Assign users or groups to the PTO domains.

The list of recommended users or user groups to add to domains for cost centers to work is available in Security permissions reference.

Add cost center scopes to API client

To make cost centers work, you must add cost centers-related scopes to the API client you already created for DCoD.

1. Launch the report View API Clients.

2. Go to the API Clients for Integrations tab.

3. From the list, select the API client you created previously.

4. Use the related actions to go to API Client > Edit API Client for Integrations.

5. Add the required scopes for cost centers as per the Scopes reference, then save your changes.

(Optional) Activate pending security policy changes for cost center-related domains

If you had to enable any of the domains listed in the previous section, you must activate the pending security policy changes with the task Activate Pending Security Policy Changes.

For more information, refer to the section Activate pending security policy changes for DCoD-related domains.

Cost centers Deel setup

To set up cost center sync in Deel, follow the instructions in Setting up cost center syncs.

User operations

This section covers the operations and tasks that can be performed by users with access to the Workday GPC integration after it is set up by an integration admin.

Integration-related user operations

This section covers the user operations that can be performed in the Workday GPC integration in Deel.

Sync data

Data is synced automatically at the time you indicate when setting up the people data sync. However, you can always run manual syncs by clicking the Sync Workday GPC button in the integration page.

Process payroll

When data is synced and payroll is processed, you must review the payroll report and approve the payment so that we can charge you and pay your workers. For more information on how to pay workers, visit:

• How to Review and Approve Global Payroll Packages
• How to Pay Global Payroll Employees

Once your workers are paid and the payslip is issued, if ExPD is set up, it will be synced at the next sync and workers will view it in Workday.

View payroll logs

The Payroll Logs section provides information about the status of the sync for each worker, allowing you to identify issues and troubleshoot them from a single place.

Using the actions and shortcuts provided from the payroll section, you can view the exact values that cause the issue and fix them from the mapping, or pause the sync temporarily so that the remaining data can be synced successfully.

To view the payroll logs:

1. From the integration's main page, go to the Payroll Logs tab.

2. Check the list of synced employees and attempt any fixes where necessary.

View event logs

The Event Logs section provides a record of the sync events between Workday and Deel, allowing you to keep track of the syncs and troubleshoot possible issues. For example, you can use the event logs to understand whether a new payslip is being correctly synced from Deel to Workday.

To view the event logs:

1. From the integration's main page, go to the Event Logs tab.

2. Check the list of events and, if necessary, provide this information to your Deel representative for additional troubleshooting.

APD user operations

This section covers the user operations related to the Additional Payroll Data (APD) feature for the Workday GPC integration.

Fill APD from the worker's profile

Workers can fill APD data in many ways, depending on how the APD data is set to show for workers. This section explains how employees can fill APD in Workday if the APD section has been added to the worker's profile.

Workers can still use the My additional payroll data report to fill APD data if no additional ways to set it up have been configured.

To fill APD from the worker's profile:

1. Launch the task My additional payroll data.

2. Select the available position, then click OK.

3. Click Edit on the form that contains the information you want to update.

4. Fill the required information, then click Submit.

The information is saved and submitted to Deel at the data sync.

ExPD user operations

This section covers the user operations related to the External Payroll Documents (ExPD) feature for the Workday GPC integration.

View ExPD in Workday as a worker

To see your external payroll documents as a worker:

1. Go to your profile.

2. Go to one of the following locations to find the synced payroll documents:

• Pay > Payslips
• Pay > Tax Documents

View ExPD in Workday as an admin

If Workday has been configured for admins to see an employee's payroll documents, here's how admins can view them:

1. Search for and open the worker's profile.

2. Go to one of the following locations to find the synced payroll documents:

• Pay > Payslips
• Pay > Tax Documents

ExPR user operations

This section covers the user operations related to the External Payroll Results (ExPR) feature for the Workday GPC integration.

Use ExPR for reporting as an admin

After you set up ExPR, you can use the newly synced data sources to generate reports that are specific to your business. How you use the ExPR data depends on your business needs and is out of the scope of this documentation.

We recommend reaching out to your Workday representative or starting from the following Workday Community documentation:

• Create Custom Reports
• Concept: The Discovery Board Workflow
• Steps: Set Up Custom Dashboards

View ExPR in Workday as a worker

After ExPR is set up, workers can view the ExPR data in Workday.

To view ExPR as a worker:

1. Go to your profile > Pay, then go to the External Payroll Results for Worker.

The section name depends on the name the admin has given to the report containing this info.

If you can't find External Payroll Results for Worker, it may be in a custom report. Ask your Workday admin for the name of the report.

The external payroll results synced from Deel are displayed in the list.

GPH user operations

This section covers the user operations related to the Global Payroll Hub (GPH) feature for the Workday GPC integration.

View payroll cycle information in Workday

After setting up the sync of GPH data and syncing data, payroll cycle information will become available in the Global Payroll Hub. Here's one way to see that information, but others may be available. For more information, visit Setup Considerations: Global Payroll Hub in the Workday Community.

To view payroll cycle information in Workday:

1. Launch the report Global Payroll Processing.

2. Explore the payroll cycle information in the summary.

Workday GPC integration reference

List of supported business processes

Refer to the following table for information on the supported business processes for the Workday GPC integration.

Data mapping

Mapping data requires a detailed understanding of the Workday GPC data. Following is a breakdown of the data synced by the Workday GPC integration.

For a complete list of fields, see the following document:

DCoD data dictionary

We recommend working together with your Deel integration specialist to ensure that the mapping is correct.

URL breakdown

After you register a new API client for integrations, you're presented with the Workday REST API Endpoint URL.

You can use that URL to retrieve information you will need to connect the Workday integration later on.

URL: https://server.myworkday.com/ccx/api/v1/deeltechdocs
       └────────────┬────────────┘          └─────┬─────┘
                Base URL                        Tenant

In this example, the following is correct:

• Base URL: https://server.myworkday.com
• Tenant: deeltechdocs (what comes after v1/ in the path)

Permission reference by feature

Following is a list of permissions and scopes organized by feature. This will help you determine which permissions are required for each feature.

Security permissions reference

Security permissions are defined when creating security groups. As you set up additional features, you'll need to add the required security permissions to the existing security group.

How to use this table

It's impossible for us to account for the specific setup of each tenant. This is why the user groups in this table (e.g., "Admins," "Payroll specialists") are general categories. The legend below shows potential roles that these general groups can represent and that are based on default setups or demo instances, but it's by no means comprehensive. We strongly recommend partnering with a certified Workday consultant to review and correctly assign these permissions.

• ISU: The ISU created during the initial setup of the Workday GPC integration
• Admins: Payroll Interface Administrator, Payroll Administrator, Implementers, HR Administrator, Information Administrator, Finance Integration Administrator, HR Integration Administrator, Learning Administrator, Absence Administrator, Costing Administrator
• Payroll specialists: HR Analysts, HR Auditor, Benefits Administrator, Accountant, Cash Manager, Finance Administrator, Accountant - Integrations, Cash Manager - Integrations
• Third-party payroll systems: Payroll Interface Partner, Payroll Partner, Payroll System, HR Partner, HR Partner (by Location), Benefits Partner, Benefits System, Learning Management System, Absence Partner, Time and Leave System
• Employees: Employee as Self, Terminee as Self, Pre-Employee as Self, All Employees, All Contingent Workers, Pre-Contingent Worker as Self, All Peers

Scopes reference

Scopes are defined when registering API clients. As you set up additional features, you'll need to add the required scopes to the existing API client.

Support

If you're having issues with the integration, you can contact our support team using one of the available channels.