Setting up Deel ATS admin roles

Clients can create custom Deel ATS admin roles with customized permissions. These roles allow for tailored access control, ensuring team members have the appropriate level of visibility and functionality.

This article explains how clients can create and assign custom Deel ATS admin roles.

Before creating interviews or job posts, admins must set up hiring roles (managers, members, and participants). This guide covers permissions, access levels, and how to assign roles.

Custom ATS Admin Roles
Org Admins can create restricted ATS Admin roles with permissions limited to hiring (no access to other platform features).

This article explains the admin roles available on Deel ATS and how to set up them up.

In this article

Here’s what you’ll find in this article:

• Before you begin
• Create and assign Deel ATS manager role
• Add a Deel ATS participant
• Add a Deel ATS member
• Key differences in Deel ATS roles permissions

Before you begin

To successfully set up Deel ATS admin roles, you’ll need a user with an org admin role on Deel.

Create and assign Deel ATS manager role

To create a custom Deel Engage admin role:

1. Go to Organization settings > Access management.

2. On the Access management page, go to the Admin Roles tab.

3. Click Create custom role.

4. On the Create custom role page, select By organization to allow the custom role to access organization-wide settings.

5. Click the edit icon on ATS, select Manage ATS resources and save changes.

6. Name your custom role, add some details and click Create custom role.

After creating a custom Deel ATS admin role, you can now assign it.

• Deel Engage Admins are assigned at the organization level but they must also have group-level roles (e.g., group admin or viewer) to function properly.
• The custom admin role can be configured for specific Deel Engage modules (e.g., Learning, Career, Performance, Surveys) or a combination of these.

To assign a custom Deel ATS admin role:

1. Go to Organization settings > Access management.

2. On the Access management page, go to the Admin tab.

3. Click the ellipsis (three dots) by a selected admin and Assign role.

4. On the Select scope step, select the Organization level access.

5. On the Assign role step, click Assign role by the name of the admin.

6. Select ATS admin and click Assign role.

7. Click Assign role.

This admin role is limited to Deel ATS only (full access) but restricted for other areas.

Add a Deel ATS participant

Participants are active Deel ATS users. They need to have a worker profile, and as soon as they are added to the company and visible in the UI, they can be added.

How to add Deel ATS participants:
1. Go to Organization settings > Hiring > Workers without access.

2. On the Workers without access tab, select users and click Activate.

Assign a Deel ATS member

All organisation or group-level admins and participants can be assigned as Deel ATS members. Admins can choose to add managers and give them custom roles with limited access to other features and company/people data.

Ensure they have access to Deel ATS.

To add ATS Members:

1. Go to People > Hiring > Jobs.

2. On the Jobs tab, select a job on the list.

3. On the job page, go to Job details tab and click Assign member.

4. Select a member and click Continue.

5. Back on the job page, go to the Interview plan tab and select any Active task.

6. Click New activity, and click Submit.

7. Add Reviewer(s) and click Submit.

Key differences in Deel ATS roles permissions

Hiring managers must add members to job posts for visibility.