The Reports section in Analytics is your centralized hub for creating custom, data-driven insights about your organization.
Reports let you extract, filter, and analyze specific data from across Deel using predefined data models, without requiring technical expertise.
Whether you need to track payroll details, monitor workforce changes, review immigration cases, or analyze financial data, Reports helps you build views that fit your business needs.
In this Article
Best Practices for Effective Reports
Before you begin
You must:
- Have access to the Analytics section in your Deel workspace
- Understand which data model suits your reporting needs
What Are Reports?
Reports are structured data views that pull information from specific areas of Deel's platform. Each report is built on a data model, which defines what data is included, how it is structured (for example, one row per worker or one row per contract), and which columns are available for filtering and analysis. You can create a report from scratch or use an existing report as a template.
Core Data Models
- People – One row per worker. Access complete worker information including personal details, status, and location.
- Contracts – One row per contract. View contract terms, rates, and employment details.
- Invoices – One row per invoice line item. Analyze invoice details, credit notes, payments, and correspondence.
- Time Off Requests – One row per time off request. Track requesters and approval status.
- Compensation – One row per contract per compensation record. Review compensation history and changes.
- Payroll – One row per payroll item. Examine payroll details linked to workers, contracts, and cycles.
Specialized Reports
- Global Gross to Net (G2N) – One row per G2N item, with associated employment and cycle information.
- Local Gross to Net – One row per local G2N item. Review local tax calculations and deductions by region.
- Immigration – One row per immigration case, with associated worker and contract information.
- Time Tracking – Covers shift details, entries, and overtime calculations.
- Benefits – One row per benefit, including dependent information.
- Equity – Tracks equity grants, grant events, and allocations.
- ATS – Comprehensive view of job applications, offers, and recruitment data.
- Expenses – One row per expense adjustment, tied to related contracts.
Note: The Reports section also includes 25+ additional models covering Terminations, Taxes, Bank Details, HR Audits, IT Assets, Learning Courses, Surveys, and Goals.
How to Create a Report
Step 1 – Access Reports
- Navigate to Analytics in the main sidebar.
- Click Reports to view your existing reports in a table with columns for Name, Owner, Type, Data model, and Created date.
- Click Create report in the upper right to start a new report.
Tip: Filter the Reports list by Favorites, Created by you, or Report categories to quickly find an existing report.
Step 2 – Choose your data model
- Review the available data models displayed as cards in the Report Builder.
- Read the model description to understand what data it contains.
- Click Create new report next to your chosen data model, or click Use existing report to base your report on an existing template.
Step 3 – Configure your report
- Select which data fields to include as columns. Drag columns to reorder them in your view.
- Create filters to show only the data you need, such as by location, status, department, date range, or custom field.
- Combine multiple filters for precise results, such as showing all active employees in France hired in 2024.
Step 4 – Sort and customize your report
- Click a column header to sort ascending or descending. Use multi-level sorting, such as by Country and then by Salary.
- Rename columns, adjust column width, and hide columns you do not need.
- Format numbers, currency, and dates as needed.
Step 5 – Save your report
- Enter a descriptive report name, such as "Q3 Payroll Summary" or "Europe Workforce Report."
- Optionally add a description explaining its purpose.
- Select who should have access: you, your team, or organization-wide. Click Save.
Your report is now available in the Reports list and updates automatically as your organization changes.
How to Use Your Reports
Step 1 – View a report
- Go to Analytics > Reports.
- Find your report in the list and click the report name to open it.
- Wait for the data to load based on your saved configuration.
Step 2 – Export report data
- Open the report you want to export.
- Click the Export option in the report view.
- Download the file to use the data in CSV or Excel format for further analysis.
Step 3 – Update an existing report
- Open the report you want to modify.
- Click Edit to enter the Report Editor.
- Make your changes, such as adding or removing columns or adjusting filters, then click Save.
Note: All future views of the report reflect your saved changes.
Step 4 – Share a report
- Open your report.
- Click the Share option.
- Grant access to specific team members or departments.
Note: Recipients can view a shared report but cannot edit it.
Best Practices for Effective Reports
Start Simple
- Begin with a basic report using only essential columns.
- Add more columns as your reporting needs grow.
Use Filters Strategically
- Filter out unnecessary data to focus on what matters.
- Combine filters to create targeted reports, especially for tracking changes over time.
Name Reports Clearly
- Use descriptive names, such as "Monthly Payroll Summary" instead of "Report1."
- Add a description to help team members understand the report's purpose.
Schedule Regular Reviews
- Set a cadence for reviewing important reports, such as weekly, monthly, or quarterly.
- Regular reviews help you catch issues early.
Common Use Cases
HR & People Operations
- Track workforce growth and departures.
- Monitor contract statuses across regions.
- Review Time Off usage patterns.
Finance & Payroll
- Analyze payroll costs by department or location.
- Review invoice details and payment records.
- Monitor expense adjustments and reimbursements.
Immigration & Compliance
- Track immigration case statuses.
- Audit fee payments and legal costs.
- Monitor document compliance.
Compensation & Planning
- Review compensation changes over time.
- Analyze equity grant distributions.
- Monitor benefits enrollment and costs.
Frequently Asked Questions
What are the differences between core and specialized data models?
Core models cover foundational organizational data, such as People, Contracts, and Payroll. Specialized models target specific functions like Immigration, Global Gross to Net, Benefits, and Equity.
Can I base a new report on an existing one?
Yes. Click Use existing report in the Report Builder to base your new report on an existing template. This saves time when similar reports already exist.
Who can access a report I create?
You choose access when you save the report: yourself only, your team, or the whole organization. You can also share a report afterward with specific team members or departments.
Does a report update automatically after I save it?
Yes. A saved report is live, meaning its data updates automatically as your organization's underlying data changes.