Deel is implementing an improved format for how EOR clients view their monthly invoices. While the line item formatting is changed, the calculation remains the same and will not change the amount you are invoiced. We are also improving the breakdown tab to provide more detail for invoice line items.
These changes will enable EOR clients to see both the official invoice and a supplementary breakdown that offers granular separation of each payroll component.
Clients can select the breakdown tab for a detailed statement of payroll components like gross salary, employer contributions, bonuses, commissions, and expenses.
This will reduce errors and enhance transparency, and align invoicing closer with how we process and invoice payroll across the different models of Payroll in Deel.
All payroll-related costs will now be represented directly on the invoice in terms of Total Employee Pay, Total Expenses, Employer Contributions, and Benefits through Deel.
Additional employment costs that are not processed in payroll such as severance accruals, deposits, and health training fees will continue to be billed separately on your invoices.
EOR invoices are issued on the 23rd of the month at 23:59 PST.
Your payment terms have not changed as part of this, and will still apply as per your current agreement with the new invoicing date.
EOR Invoice Items
- Total Employee Pay - The total amount of earnings for the employee.
- Total Expenses - Even if there are no expenses for the pay period and the amount is 0, this will still be included.
- Employer Contributions - The sum of all payments made by the employer to government agencies, social security, tax authorities, and other national departments.
- Benefits through Deel - Benefit plan cost amount for benefits managed/processed through Deel.
Clients can download the invoice by navigating to the Payroll icon, clicking on the Billing tab, and reviewing the Invoices section.
Frequently Asked Questions
[ACCORDION] Can I revert to the old invoice formatting?
No. Once we have migrated the local country to the new format, we are unable to support the issuance in the old invoice format.
[ACCORDION] What is the difference between the invoice and the breakdown?
The first page of the pdf is the official version of the monthly invoice.
To offer even more granularity, clients can select the breakdown tab for a breakdown of all G2N payroll components like gross salary, employer contributions, bonuses, commissions, and expenses.
This supplemental statement is the second page of the invoice pdf.
Please keep in mind that this is a separate and supplemental document to the invoice, and not an official part of the invoice.
It will simply help clients understand the breakdown of each G2N category that contributes to the totals on the main invoice.
[ACCORDION] How does this affect off-cycle payments (On Demand Payroll)?
Off cycles will move to the new invoice format as well.
This means that in some countries you may be invoiced a little less at the time of the off-cycle and a little more at the regular cycle invoice, as it will be based on the estimated net pay value at the time of payment, rather than the gross adjustment amount.
[ACCORDION] How can I see a breakdown of bonuses or allowances I have added since they are not on the invoice as distinct line items?
The supplementary breakdown page on the pdf will provide comprehensive payroll information, such as salary advances and separate bonus/expense categories.
You can always view your employee G2N reports in the Analytics and Reporting module at any time, and customize/build this report with greater flexibility.
[ACCORDION] Why is the benefit plan cost being invoiced instead of my nominated client contribution amount like previously?
With the new format, the client contribution and plan cost are reconciled within the payroll.
The plan cost is deducted from the employee Net Pay, while the client contribution is added as a benefit.
This is how benefits have always been calculated, but this just shows a little differently in the new invoice format. This does not change the amount you are invoiced for benefit provision in Deel.
[ACCORDION] Why is the pension contribution not showing on the invoice anymore?
Some benefits, such as employer contributions that are made directly to employee pension plans are invoiced as part of the 'Employer Contributions' line item rather than being a distinct line item on invoices.